Associate Development Specialist

HEAL THE BAY•Santa Monica, CA

10d•$23 - $25•Hybrid

About The Position

The Associate Development Specialist is an entry-level member of the Development Team, reporting to the Chief Philanthropy Officer. This role provides essential day-to-day administrative and operational support that keeps the department running smoothly. The ideal candidate is highly organized, reliable, and takes genuine pride in the accuracy and timeliness of their work. This is an excellent opportunity for someone early in their nonprofit career who wants to learn fundraising operations from the inside.

Requirements

Bachelor's degree preferred or equivalent work experience.
Some experience with Salesforce or a similar CRM a plus; willingness to learn required.
Strong attention to detail and a commitment to accuracy, particularly in data entry and written correspondence.
Highly organized with the ability to manage multiple tasks, meet deadlines, and follow through consistently.
Clear and professional written and verbal communication skills.
Familiarity with Microsoft Office and Google Workspace; comfort learning new software and platforms.
Bilingual (English/Spanish) strongly preferred.
Passion for Heal the Bay's mission and environmental conservation.

Responsibilities

Process all incoming donations from online, mail, and other channels into Salesforce accurately and on schedule.
Print, prepare, and mail donor acknowledgment letters and tax receipts, ensuring donors are thanked within established timeframes.
Reconcile gift records across giving platforms and flag discrepancies for resolution by the team.
Support monthly gift reconciliation with the Finance department.
Maintain accurate donor contact and giving records in Salesforce under the direction of senior team members.
Support the Suits on the Sand (SOS) corporate cleanup program by assisting with scheduling, partner communications, and logistics coordination with the Beach Programs Team.
Assist with the preparation of sponsorship agreements and stewardship materials for corporate partners.
Process invoices and ensure partner activity is accurately recorded in Salesforce.
Assist with post-cleanup follow-up communications and impact summaries for partners.
Assist with logistics for signature fundraising events including the Bring Back the Beach Gala and Golf Tournament, including guest registration, ticketing, and fulfillment.
Support the procurement and processing of in-kind donations for the annual gala silent auction, including data entry and acknowledgment preparation.
Assist with event setup, on-site staffing, and post-event data cleanup as needed.
Serve as a first point of contact for the Development department for donor and partner inquiries via phone, email, or online contact.
Provide general administrative support to the Development Team including scheduling, correspondence, copying, filing, and supply management.
Assist with list preparation and vendor coordination in support of direct mail and email fundraising campaigns.
Support the preparation of materials for board reports, donor meetings, and team presentations.
Demonstrate a strong commitment to upholding and advancing Heal the Bay's justice, equity, diversity, and inclusion (JEDI) values.
Perform other duties as assigned or requested.