Development Associate

Institute for the Study of War•Washington, DC

About The Position

The Institute for the Study of War (ISW) seeks a Development Associate who can support ISW’s fundraising, donor data management, and events. ISW has a unique, dual mission: to provide real-time intelligence to help leaders make informed decisions in conflict zones around the world and educate the next generation of national security leaders. This work is carried out through the General Jack Keane Center for National Security and the General David H. Petraeus Center for Emerging Leaders. The Development Associate performs a range of operational and administrative functions including compiling donor research materials, building and maintaining ISW’s donor database, operationalizing data to inform strategy and support outreach, and ensuring smooth and timely processes within the department. The associate also manages ISW’s structured communications with donors through emails and other marketing. The Development Associate reports to ISW’s Director of Development and collaborates closely with ISW’s accounting team to support fundraising activities and associated data flows.

Requirements

Bachelor’s Degree
At least 2 years professional experience in a development role
Commitment to ISW’s mission
Experience working with Microsoft Office
Ability to engage with and troubleshoot new technology platforms and help users integrate them into their workflow
Ability to structure, query, and manage data
The ability to write and communicate effectively in a fast-paced environment primarily through email or on the phone but not limited to those means
Demonstrated ability to manage multiple tasks and balance both rapid response and long-term projects
A mature, professional demeanor suitable for interacting with senior executives, senior military leaders, and other VIPS
The ability to work well under pressure while maintaining strict deadlines and a high level of professionalism
Trustworthiness and discretion
Initiative, drive, and ability to work independently to advance the organization’s mission
Willingness to learn and innovate

Nice To Haves

Greater experience welcome
experience with DonorPerfect or other data platforms is desirable

Responsibilities

Proactively administer and maintain the donor database based on numerous sources of information including email exchanges, meeting notes, background research, and donation activity such as transactions, receipts, etc.
Perform routine data quality control to identify and resolve key data errors or gaps, ensuring a high level of data integrity and accuracy on a consistent basis.
Manage the integration between the donor database and other software systems.
Train ISW’s operations staff on the database, serve as a resource to help staff optimize database use to meet institutional goals, and serve as ISW’s point of contact for working with the database provider when issues arise, to make software updates as necessary, etc.
Complete acknowledgment letters for end-of-year reporting purposes.
Process all gifts into the donor database within 24-48 hours of receipt.
Flag gifts that meet established thresholds for further engagement.
Create, disseminate, and log pledge forms and invoices where appropriate.
Support the development of fundraising progress reports and other updates for ISW’s management team and senior leaders.
Prepare ad-hoc reports from the donor database as requested to support fundraising operations.
Provide development data to the accounting team to ensure a smooth annual auditing process.
Perform donor and prospect research to identify possible giving levels, key areas of alignment, connections, and other actionable insights.
Compile background materials to support ISW’s donor cultivation and relationship management.
Track and manage all promised donor fulfillment benefits and work with other ISW stakeholders to ensure that they are fulfilled.
Support the development of proposals and other fundraising and stewardship materials including donor reports such as grant progress reports.
Create event invitation lists for donor events and track RSVPs, donor responses, and attendance data.
Perform mail merges and other event outreach.
Manage the execution and dissemination of ISW’s development marketing materials and manage email communication systems in collaboration with the external relations team.
Support donor relationship management through timely responses to donor emails, calls, and other engagements.
Manage the donor email inbox including timely routing of key messages and requirements to the Development Director and others as appropriate.
Attend meetings and take notes, with a focus on due outs.