Associate, Development Administration

Hospital for Special Surgery • New York, NY

6d • Onsite

About The Position

How you move is why we’re here. ® Now more than ever. Get back to what you need and love to do. The possibilities are endless... Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success. If this describes you then let’s talk! HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment. Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.

Requirements

• Bachelor’s degree required.
• Fluency with Monday.com or a similar digital project management/workflow tool, such as Asana, required.
• Strong proficiency with Microsoft Office; comfort learning finance, CRM, project management, and administrative systems.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities with timely follow-through.

Nice To Haves

• 2–3 years of administrative, operations, finance support, project coordination, nonprofit, healthcare, higher education, or related experience preferred.
• Experience using AI tools is a plus.

Responsibilities

• Coordinate day-to-day office administration, including department inbox triage, calendars, meeting logistics, onboarding coordination, access provisioning, supplies, records, storage, coverage schedules, facilities follow-up, hospital pick-ups and drop-offs, and general operational follow-through.
• Support Development Administration’s finance-related processes, including invoice and reimbursement coordination, supporting documentation, reconciliation follow-up, budget tracking, reporting inputs, fund/endowment documentation, and other financial process support as needed.
• Help maintain clear, usable documentation, job aids, onboarding materials, SOPs, records, and administrative reference resources that support consistent execution and cross-coverage across the department.
• Support Monday.com administration and department-wide workflow coordination, including intake, routing, status updates, board hygiene, basic user support, and liaison support for teams using digital project management tools.
• Assist with related Development Administration activities, including donor recognition tracking and implementation support, vendor and contract follow-up, HR/recruiting administration support, reporting or survey inputs, and other department-wide administrative projects and duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level