Associate, Creative Production

Free Association Live•New York, NY

1d•$65,000 - $75,000

About The Position

Free Association Live is a next-generation live entertainment company, producing performances ranging from intimate immersive experiences to global touring spectacles. FAL currently oversees the global expansion of Magic Mike Live, which has entertained over 2 million guests from 70+ countries with over 6,000 performances across its Las Vegas and London experiences and past engagements in Miami, Dallas, and Berlin since debuting in 2017. Beyond Magic Mike, FAL develops original, IP-driven live experiences across dance, music, and immersive storytelling. Bringing heart, humor, and world-class storytelling to every performance, each FAL experience is designed to move people, set a standard of excellence, and defy expectations of what live entertainment can be.

Requirements

Minimum 2 years of experience as an Executive Assistant or in a similar administrative or coordination role, ideally within entertainment, media, theatre, or a related industry.
Experience supporting theatrical fundraising processes, including investor documentation and financial tracking.
Superior organizational and time management skills, with impeccable attention to detail.
Excellent verbal and written communication skills.
Proficiency in Google Workspace, Zoom, and Mac-based systems.
Strong proficiency in Microsoft Excel or Google Sheets, with experience managing detailed tracking documents and spreadsheets.
Genuine interest in live entertainment and creative production, with a willingness to learn and take initiative.

Nice To Haves

Familiarity with the entertainment landscapes in New York, Los Angeles, London, and Las Vegas is a strong plus.
Familiarity with the processes and logistics of physical theatrical production is a strong plus.

Responsibilities

Manage complex calendars and coordinate high-level meetings across time zones and productions.
Arrange domestic and international travel, including creating detailed itineraries and managing logistics.
Draft, edit, and manage correspondence, presentations, and other confidential documents.
Prepare for meetings by compiling agendas and materials, and take and distribute meeting notes when necessary.
Occasionally serve as on-the-ground support for the creative team and company management at rehearsals, press events, and other in-person events.
Represent the producing office professionally in interactions with internal teams, creative partners, vendors, and other external stakeholders.
Handle sensitive and confidential information with discretion and integrity.
Serve as the primary point of contact between co-producers, investors, and Free Association Live.
Maintain detailed tracking of investor commitments, fundraising status, paperwork, and funds received across multiple projects.
Review investor documentation and wires, and work directly with investors to ensure accuracy, completeness, and timely processing.