Associate, Corporate Events

NBCUniversal•New York, NY

2d•$65,000 - $80,000•Hybrid

About The Position

NBCUniversal’s Corporate Events Department produces high impact experiences for clients and C-suite executives across some of the most recognized brands in media and entertainment – from marquee tentpole events and events that support corporate initiatives, to brand activations and large-scale client programs. The Corporate Events Associate brings 2-4 years of experience to a role that is equal parts event support and department administration. This person is ready to interface with internal partners, own defined workstreams within larger programs, and begin leading smaller events with oversight from a more senior team member while continuing to execute the operational and administrative functions that keep the department running. This role also carries administrative responsibility in support of the department's SVP and day-to-day operations. Strong organizational skills and multitasking are essential to this role. This position reports to a Sr. Manager.

Requirements

Bachelor’s degree or related work experience
2+ years of experience in events, hospitality, entertainment or related fields
Proven ability to execute event logistics and administrative functions with independence and reliability
Excellent written and verbal communication skills
Proactive, solutions-oriented, and detail-oriented
Thrive in a fast-paced, high-volume environment where priorities can shift quickly
Solid organizational skills with the ability to manage multiple projects simultaneously under tight deadlines
Reliable and flexible team player
Proficient in Outlook, Excel, PowerPoint and Microsoft Teams
Working knowledge of event registration platform, ability to troubleshoot and support others
Stays current on trends across food and beverage, hospitality, premiums, restaurants, entertainment, sports, etc.
Must be willing to travel up to 40%
Must be able to work flexible hours, including evenings, weekends and holidays based on event schedule

Responsibilities

Serve as a point of contact with internal partners on events, planning meetings, organizing agendas and meeting recaps
Manage guest communications for events, coordinating travel, answering attendee questions, and troubleshooting registration issues
Own the invitation and RSVP process for events, maintaining accurate guest lists across multiple simultaneous programs
Serve as a resource on the department's registration platforms, supporting setup and troubleshooting
Assist in the production of digital and print event collateral
Own workstreams or aspects of larger events such as rooming, gifting, food and beverage, transportation coordination, vendor coordination, collateral production, etc.
Begin leading smaller-scale events, including internal programs with oversight from a more senior team member
Conduct research for upcoming events: venues, hotels, activities, vendors, gifting, merchandise, etc.
Travel regularly to support events across the country and internationally
Track domestic and international shipments; liaise with FedEx and other couriers to resolve delivery issues
Coordinate team shipping of supplies and materials for upcoming events, including unpacking and restocking upon return
Provide administrative and operational support across the department - supporting leadership, systems, and day-to-day functions
Oversee team’s p-cards for event air travel, reviewing and approving all team members’ individual p-card charges
Set up new vendors in company’s financial database and submit invoices for wire/check payments
Own a department initiative(s) such as a research archive, vendor database, template library or similar – helping to build resources that benefit the broader department
Manage the inventory and use of iPads/iPods for events, and keep Spotify playlists current
Organize and maintain department closets and event supply inventory
Restock office supplies on an ongoing basis, or when team members request: printer ink, FedEx shipping supplies, name place cards, etc.
Assist with onboarding new team members: equipment ordering and setup, providing access to all necessary NBCU portals and websites
Train and help mentor the Corporate Events Page(s)