Associate Coordinator for Institutional Services EOC-NTP-8322

Hudson Valley Community College•City of Troy, NY

12d•Hybrid

About The Position

The Hudson Valley Community College Capital District Educational Opportunity Center (EOC) is an educational enterprise that serves eligible adult learners. The EOC delivers comprehensive, community-based academic and workforce development programs and provides support services leading to enhanced employment opportunities, access to further education, personal growth and development. The Office of Instructional Services is currently recruiting for the position of Associate Coordinator for Institutional Services EOC-NTP-8322. This role provides overall administrative supervision for evening, weekend, and off-site activities, assists in developing and maintaining departmental budgetary and purchasing processes, and supports financial reporting functions. The position also involves researching and developing plans to integrate technology into classroom instruction, acting as a liaison between instructional staff and ATTAIN staff, and maintaining instructional program materials. Additionally, the Associate Coordinator will maintain records and reports, manage inventory control, assist in creating master instructional schedules, plan professional development, evaluate student data, and attend meetings. The role also involves developing systems to improve departmental operations, maintaining computerized reports and databases, promoting positive communications, monitoring academic performance and student attendance, and cooperating with other departments for student recruitment and job placement activities. The position also controls access to computer labs and maintains custody of equipment, enforces Center regulations, and performs other related duties as assigned.

Requirements

Bachelor’s degree in Education or closely related field.
Two years in the field of adult education, teaching, or education administration.
Strong demonstrated knowledge in non-traditional education.
Budget management experience.
Proficient in computer software applications.
Familiar with integrating technology into instruction.
Demonstrated strong computational skills with computer applications, particularly spread sheet and Microsoft Suite.
Ability to supervise the work of others.
Commitment to cultural diversity, affirmative action, and working with low-income populations.
Ability to maintain a high degree of accuracy in all work performed.
Demonstrated verbal and written communication and interpersonal skills.
Demonstrated organizational skills.
Ability to work well with others as part of a team.
Patient, persuasive, and congenial personality.

Nice To Haves

Commitment to evenings, weekend, and/or offsite instructional supervision with adjusted day schedule.

Responsibilities

Provides overall administrative supervision for evening, weekend, and off-site activities as necessary.
Assists the Coordinator in developing, implementing, and maintaining process and documentation for all departmental budgetary and purchasing matters.
Assists with financial reporting functions of an educational institution consistent with the accepted principles of college accounting as they relate to transactions and consistent with all terms and requirements of EOC funding source agreements.
Research and develop plans to integrate technology into classroom instruction, as well as other innovative practices.
Assists and supports instructional staff in their efforts to integrate technology into classroom instruction.
Acts as liaison between instructional staff and ATTAIN staff.
Works closely with ATTAIN staff to promote ongoing integration of software for supplemental instruction.
Reviews and maintain copies of instructional program materials, including course objectives, course outlines, course checklists, and Instructional Plan Proposals (IPP’s) for all day and evening programs.
Maintains records and completes reports, including compiling statistics and data related to office functions, especially all grant and special project activities.
Conducts and maintains inventory control system of textbooks and operational supplies in conjunction with faculty.
Assists the Coordinator in creating and maintaining master instructional schedules.
Plans Professional Development.
Evaluates and collects student data.
Attends meetings and participates in the formulation and operation of instructional services procedures.
Develop systems to improve the operation of departmental and office procedures. Monitors and reports on implementation of those procedures.
Develops and maintains computerized reports and databases that support office functions.
Promotes and maintains positive communications and interactions with EOC staff and other “customers” in performance of duties. Keeps Coordinator informed at all times of departmental activities.
Works with instructors and counselors to monitor academic performance and student attendance.
Works closely with the Employment Services Department to provide information and assistance as needed for student employment and job placement activities.
Cooperates with other center offices and staff to assist in recruitment of students into instructional programs, as appropriate.
Assists support staff on special requests and activities.
Controls access to specialized computer laboratories and maintains custody of instructional and office equipment assigned to the department.
Enforces those Center regulations that are academic in nature as well as Center regulations in general.
Performs other related duties as may be assigned.