Associate, Contracts Administration & Admin

T. Parker Host•Norfolk, VA

1d•Onsite

About The Position

T. Parker Host is a century-old maritime company known for going above and beyond for our customers as both ship agents and terminal operators. We leverage our network of exceptional team members, assets, data-driven analytics and deep industry knowledge to add value to diverse cargoes throughout the supply chain. HOST’s customer-tailored solutions and deep industry knowledge have led us to new undertakings and exponential growth. We now have over 20 agency, terminal and stevedoring operations throughout the U.S. East and Gulf coasts, all positioned to offer the exceptional level of service we’ve been providing for 100 years – driven by data, experience and our core principles. Position Summary: As Contracts Administration Associate, will be responsible for inputting and maintaining customers in NetSuite, and ensuring customers are properly onboarded according to SOP; reading and able to extract important information contained in contracts then inputting projects into NetSuite; track contract expirations, and creating reminders for Commercial Team. In addition, will also provide various administrative functions across the organization.

Requirements

Proficiency with Microsoft Outlook, Word, and Excel required
Very strong organizational skills, attention to detail, and commitment to accuracy
Display initiative and follow-through on all tasks and deadlines
Strong interpersonal, verbal and written communication skills
Ability to multitask while staying organized and incredibly detail-oriented
Personable team player, self-motivated, independent worker, professional and discreet

Nice To Haves

Associates (or higher) Degree in Business Administration preferred
Experience with NetSuite ERP system preferred

Responsibilities

Input and maintain customer records in NetSuite
Reading and extracting important information contained in contracts
Input Contract Projects in NetSuite as received from Commercial Team
Schedule and conduct Hand-Over calls with Commercial and Accounting Teams for new Customers/Agreements
Maintain contract filing system
Monitor and schedule alerts for deadlines for contract renewals, escalations and revisions
Issue contract annual & quarterly fuel escalations
Coordinate with accounting on matters related to contract billings
Issue Sub-Projects for terminal locations as applicable
Work with other departments on special projects as needed
Maintain and order office supplies
Maintain and order shipping supplies
Maintain, order, and stock kitchens
Request maintenance with building (i.e., lights out)
Be company POC for parking; adding and deleting spaces as needed, including ordering validation stickers for guests
Act as company Fire Warden for building
Be responsible for office recycling with our vendor; request special pickups as needed
Receive and distribute mail
Assist with Fleet Management, reviewing account for citations, and alerting managers on maintenance due.
Other duties as assigned