Associate Conference Producer

Thomson Reuters•Eagan, MN

1d•Hybrid

About The Position

Thomson Reuters is seeking an Associate Conference Producer to join their live events team. This role involves coordinating and executing logistical and administrative details for high-quality conferences aimed at Legal, Corporate, and Tax & Accounting Professionals. The position requires close collaboration with the manager of conference production and internal teams to ensure successful event delivery.

Requirements

1–3 years of experience in conference programming or content strategy, with exposure to speaker curation and agenda development.
Strong organizational skills and the ability to manage multiple deadlines, calls, and correspondence simultaneously.
Demonstrated research skills and a critical eye for selecting and evaluating content for agendas and session materials.
Strong writing skills, with the ability to draft clear, engaging agendas, session outlines, and correspondence.
Strong presentation and interpersonal skills (both verbal and written).
Comfortably engaging business professionals and C-suite/senior executives, including via phone and email correspondence.
High energy, accountability, and attention to detail and deadlines.
A proactive, service-oriented approach to problem-solving and follow-through.
Ability to travel domestically and internationally up to five times per year.
Bachelor's degree required (Liberal Arts preferred).
Proficiency with MS Office Suite, especially a strong working acumen of PowerPoint.
Basic understanding of conference AV technology.
Familiarity with MS Teams, Zoom, On24 and other conference-related software solutions.

Responsibilities

Help identify, recruit and maintain relationships with speakers and subject matter experts.
Schedule and lead planning calls with speakers, faculty, and internal stakeholders.
Draft and send welcome letters, confirmation emails, and other correspondence to speakers and faculty.
Manage and maintain accurate faculty and conference details on internal tracking sites.
Conduct research on current and emerging topics and trends in the Legal, Corporate, and Tax & Accounting Professionals industries.
Draft conference agendas, session outlines, and related conference materials.
Coordinate the collection of speaker bios, headshots, presentations, and other required materials.
Collaborate with marketing and event planning teams to ensure consistent and effective promotion and execution of each event.
Provide excellent customer service and professional representation of Thomson Reuters.
Coordinate logistics for senior executives and external moderators, when requested.
Produce run of show/housekeeping documents for program co-chairs, faculty and AV teams.
Travel to attend and assist with conferences, as needed, managing on-site logistics and speaker coordination.
Leverage AI tools and adopt best practices to streamline research, content drafting, and administrative tasks.
Support and help drive engagement for blue chip events, such as the Executive Briefings.

Benefits

Flexible hybrid working environment (2-3 days a week in the office depending on the role).
Flex My Way policies designed to help manage personal and professional responsibilities.
Work from anywhere for up to 8 weeks per year.
Career Development and Growth opportunities.
Grow My Way programming.
Skills-first approach.
Flexible vacation.
Two company-wide Mental Health Days off.
Access to the Headspace app.
Retirement savings.
Tuition reimbursement.
Employee incentive programs.
Resources for mental, physical, and financial wellbeing.
Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance.
Two paid volunteer days off annually.
Opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
Market competitive health, dental, vision, disability, and life insurance programs.
Competitive 401k plan with company match.
Competitive vacation, sick and safe paid time off.
Paid holidays (including two company mental health days off).
Parental leave.
Sabbatical leave.
Optional hospital, accident and sickness insurance paid 100% by the employee.
Optional life and AD&D insurance paid 100% by the employee.
Flexible Spending and Health Savings Accounts.
Fitness reimbursement.
Access to Employee Assistance Program.
Group Legal Identity Theft Protection benefit paid 100% by employee.
Access to 529 Plan.
Commuter benefits.
Adoption & Surrogacy Assistance.
Access to Employee Stock Purchase Plan.