Associate Conference Producer

Thomson Reuters•Eagan, MN

3d•$58,100 - $124,300•Hybrid

About The Position

Thomson Reuters is seeking an Associate Conference Producer to join their live events team. This role involves coordinating and executing logistical and administrative details for high-quality conferences aimed at Legal, Corporate, and Tax & Accounting Professionals. The Associate Conference Producer will work closely with the manager of conference production and the Thomson Reuters Institute live events team to bring these events to life. Key responsibilities include identifying and recruiting speakers, managing speaker relationships, scheduling planning calls, drafting correspondence, maintaining internal tracking sites, researching industry trends, drafting conference agendas and materials, coordinating speaker assets, collaborating with marketing and event planning teams, providing customer service, producing run-of-show documents, and traveling to assist with on-site logistics. The role also involves leveraging AI tools for efficiency, supporting flagship events, and ensuring a premium experience for attendees.

Requirements

1–3 years of experience in conference programming or content strategy, with exposure to speaker curation and agenda development
Strong organizational skills and the ability to manage multiple deadlines, calls, and correspondence simultaneously
Demonstrated research skills and a critical eye for selecting and evaluating content for agendas and session materials
Strong writing skills, with the ability to draft clear, engaging agendas, session outlines, and correspondence
Strong presentation and interpersonal skills (both verbal and written)
Comfortably engaging business professionals and C-suite/senior executives, including via phone and email correspondence
High energy, accountability, and attention to detail and deadlines
A proactive, service-oriented approach to problem-solving and follow-through
Ability to travel domestically and internationally up to five times per year
Bachelor's degree required (Liberal Arts preferred)
Proficiency with MS Office Suite, especially a strong working acumen of PowerPoint
Basic understanding of conference AV technology
Familiarity with MS Teams, Zoom, On24 and other conference-related software solutions

Responsibilities

Help identify, recruit and maintain relationships with speakers and subject matter experts who are leaders and influencers in their respective fields
Schedule and lead planning calls with speakers, faculty, and internal stakeholders to keep conference preparations on track
Draft and send welcome letters, confirmation emails, and other correspondence to speakers and faculty throughout the conference lifecycle
Manage and maintain accurate faculty and conference details on internal tracking sites
Conduct research on current and emerging topics and trends in the Legal, Corporate, and Tax & Accounting Professionals industries to inform conference planning
Draft conference agendas, session outlines, and related conference materials that are relevant, engaging, and informative
Coordinate the collection of speaker bios, headshots, presentations, and other required materials ahead of deadlines
Collaborate with marketing and event planning teams to help ensure consistent and effective promotion and execution of each event
Provide excellent customer service and professional representation of Thomson Reuters to our clients and partners, including coordinating logistics for senior executives and external moderators, when requested
Produce run of show/housekeeping documents for program co-chairs, faculty and AV teams
Travel to attend and assist with conferences, as needed, managing on-site logistics and speaker coordination
Leverage AI tools and adopt best practices to streamline research, content drafting, and administrative tasks, while staying current on emerging AI trends relevant to conference programming and the industries we serve
Support and help drive engagement for our blue chip events, such as the Executive Briefings, ensuring these flagship programs deliver a premium experience and strong value for high-profile attendees and stakeholders

Benefits

Hybrid Work Model
Flexibility & Work-Life Balance
Work from anywhere for up to 8 weeks per year
Career Development and Growth
Continuous learning and skill development
Grow My Way programming
Skills-first approach
Flexible vacation
Two company-wide Mental Health Days off
Access to the Headspace app
Retirement savings
Tuition reimbursement
Employee incentive programs
Resources for mental, physical, and financial wellbeing
Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance
Two paid volunteer days off annually
Opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives
Market competitive health, dental, vision, disability, and life insurance programs
Competitive 401k plan with company match
Competitive vacation, sick and safe paid time off
Paid holidays
Parental leave
Sabbatical leave
Optional hospital, accident and sickness insurance paid 100% by the employee
Optional life and AD&D insurance paid 100% by the employee
Flexible Spending and Health Savings Accounts
Fitness reimbursement
Access to Employee Assistance Program
Group Legal Identity Theft Protection benefit paid 100% by employee
Access to 529 Plan
Commuter benefits
Adoption & Surrogacy Assistance
Access to Employee Stock Purchase Plan