Associate Conference and Event Coordinator

First Eagle Investments•New York, NY

4d•Hybrid

About The Position

First Eagle is looking for an Associate Conference and Event Coordinator to support events including conference sponsorships, proprietary client events and internal meetings for the US Wealth Solutions team.

Requirements

Minimum of 3 years of experience in event planning, RFP review and negotiation, roadshow coordination or corporate access role, preferably with an investment management firm
Undergraduate degree preferred
Excellent time management, organizational and social skills
Experience with CVENT & Salesforce Campaigns
Exceptional computer skills - Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)
Excellent verbal and written communication skills
Solutions and client-service oriented with a dedicated focus on delivering exceptional customer service; approachable with the ability to develop deep relationships
High energy level
Resourceful, well organized, highly dependable, efficient and detail oriented
Must possess a team focused attitude with a demonstrated ability to work collaboratively with others
Flexible and adaptive to change
Demonstrates willingness to take on additional responsibilities and new projects
Ability to accomplish routine and habitual tasks with care and attention to detail
Engaged problem solver and team player

Responsibilities

Coordinate client facing webcasts (initial planning through post webcast reporting follow up)
Coordinate First Eagle attendance and sponsorship at third party regional and national conferences (including exhibit booth management, client entertainment, registrations, shipment coordination and promotional items)
Assist with planning and logistics for First Eagle Proprietary Due Diligence meetings, Roadshows, and other client entertainment events.
Create and maintain individual event budgets as well as prepare, reconcile, and process expenses and invoices post event
Coordinate marketing collateral and promotional materials for events and campaigns
Work in tandem with Marketing team to create dedicated event collateral, on-line registration, and management of events
Develop and maintain key relationships with hospitality and restaurant companies across the country
Assist with internal meeting coordination and projects / initiatives as needed