Associate Community Manager

KEYSTONE PACIFIC PROPERT Y MANAGEMENT•Santa Cruz, CA

21h•Hybrid

About The Position

Keystone Pacific Property Management, LLC is a prestigious property management firm headquartered in Irvine, CA, with offices throughout Northern and Southern California, Colorado, and Idaho. Since 1982, we have led the way in providing superior customer care for our clients in planned-unit developments, condos, mixed-use, commercial, new project developments, large-scale onsite communities, and master-planned community associations. We have an excellent opportunity for a full-time Associate Community Manager to join our amazing environment with an opportunity for continuous growth and development, please read below! Summary: The Associate is responsible for telephone coverage, responding to customer service requests and the performance of administrative duties at the request of Community Management Team Members.

Requirements

Must have a valid Driver’s License.
Must have reliable transportation.
Ability to work under tight deadlines and consistently meet deadlines.
Exhibit professionalism, professional attire, and demeanor at all times.
Demonstrate effective verbal and written communication and listening skills.
Demonstrate problem-solving abilities.
Must be proficient with computer programs, including Word, Outlook, and Excel.
Demonstrate organizational skills and ability to independently prioritize daily workload.
Must work effectively with co-workers and clients.
Excellent interpersonal skills.
Verifiable references.
Able to pass a background check.

Nice To Haves

Bachelor’s Degree preferred.

Responsibilities

Respond to routine customer service requests in a timely manner with telephone coverage, email requests, and performance of administrative duties.
Professionally greet homeowners and attend promptly to their requests, and if unable to assist them, will ensure the appropriate staff members are contacted to address a homeowner's issue.
Process work order requests per procedures and enter information in the appropriate work order program.
Follow up on all open work orders to ensure their completion.
Update and maintain the Association reference on the call information sheet.
Answer general architectural inquiries about the architectural process, provide application, fees/deposits, application timeline, architectural guidelines, paint colors, etc.
Process requests for transponders, gate remotes, keys, etc.
Respond to general inquiries on governing documents.
Process of incoming checks.
General account inquiries.
Maintain inventory of keys, transponders, gate remotes, etc.
Send the Vendor Packet to new vendors via email.
Process community website updates with scanned minutes, notices, etc.
Process incoming mail and scan it to the appropriate individual.
Process approved proposals and file them in the appropriate folder.
Process Manager’s request for proposal with the provided scope of work, vendors, and timeframe.
Process reservations for the homeowner clubhouse/park/pool/tennis court.
Update and maintain homeowner information in gate access software.
Provide requested reports, letters, and other communications to assigned Managers.
Assist the Copy Center with overflow of duties.
Practices and adheres to Keystone’s Core Values, Mission, and Vision.
Any additional job duties as required by the supervisor.

Benefits

Competitive Salary
Hybrid and Flexible working arrangements
Work-Life Balance
Opportunities for Career Growth
Training and mentorship from successful leaders in the HOA industry
Support for Continued Education
Cell Phone Stipend
Mileage Reimbursement
Medical (HMO and PPO), Dental, and Vision
Flexible Spending Account
Pet Insurance
Pre-Paid Legal
Employer Paid Basic Life/AD&D Insurance
Voluntary Life and Short-Term Disability Insurance
Free Employee Assistance Program
401(k) Retirement plan with Company Match
Financial and Health/Wellness Education
Bereavement and Mandated Leave of Absence Applicable
Paid Time Off (PTO)
12 Paid Holidays (Floating Holiday/Half Days/Early office closure before certain major holidays)