Associate Community Manager, Harvest at Limoneira

PMP Management•Santa Paula, CA

16h

About The Position

The Associate Community Manager provides a wide variety of administrative and staff support services for Harvest at Limoneira in Santa Paula. The role performs office work directly related to property management and the association’s general business operations, and may assist with budget preparation, records and reports, personnel changes, and emergency service duties. The position supports the General Manager and Association operations while helping foster a positive community and deliver strong customer service. The schedule is 10 a.m. to 6 p.m., Tuesday through Saturday. The ideal candidate is reliable, professional, organized, detail-oriented, able to manage multiple tasks efficiently, and committed to the Association’s goals.

Requirements

Two years of experience in the condominium industry, homeowners association management, or hospitality.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Strong written communication skills and the ability to communicate effectively.
Excellent customer service skills.
Flexibility to work 10 a.m. to 6 p.m., Tuesday through Saturday.
Strong organizational and communication skills, attention to detail, and the ability to manage multiple tasks professionally and efficiently.
Reliability, professionalism, and a commitment to fostering a positive community and supporting the Association’s goals.

Nice To Haves

High-rise experience is strongly desired.

Responsibilities

Answer the telephone appropriately and handle messages courteously, accurately, and promptly.
Provide administrative and clerical support to the General Manager, including preparing reports, letters, correspondence, and forms.
Prepare binders, spreadsheets, and documentation for monthly Management Council meetings.
Maintain calendars, contact lists, and schedules, and screen calls and correspondence for the General Manager.
Prepare and deliver all required notices.
Compile job specification sheets for the vendor bidding process.
Work with vendors to request bids and receive proposals.
Develop or revise policies and procedures as needed.
Manage property signage and ensure it complies with government codes.
Handle administrative office processes, including homeowner call logs and files, annual calendars, monthly newsletters, COA Board packets and files, and other general office duties.
Review daily property Incident Reports and take any required action.
Compile the daily renovation list for Property Services and take any required action.
Perform other duties as assigned.