Associate Clerk (#185) Internal Judicial Branch Employees Only

Maine Judicial Branch•Skowhegan, ME

1d•$26 - $35•Onsite

About The Position

The Associate Clerk performs responsible clerical, administrative, and customer service work in a Maine Judicial Branch Clerk’s Office, which maintains the official record of the court. The position works closely with judges, Clerks of Court, and other administrative and judicial staff, and has extensive contact with the public and attorneys in person and by telephone. Work requires the use of computer systems, office equipment, email applications, and knowledge of basic office procedures. Employees generally supervise one to five full-time equivalent employees, including assigning and reviewing work, training, and participating in hiring, evaluations, and discipline. The Associate Clerk may serve as the primary backup for the Clerk and other higher-level office supervisors. Duties also include processing court matters and funds, supporting courtroom operations and jury activities, managing in-person and virtual proceedings, and traveling to other courts or Judicial Branch worksites when required. The position is based at Somerset County Courthouse in Skowhegan and is open to internal Judicial Branch employees only.

Requirements

High school graduation or GED.
Two years of experience in a Clerk’s Office; college coursework may substitute for work experience on a year-for-year basis. The experience requirement may be waived in certain two-person offices.
For positions in a two-person office where the Clerk’s Office experience requirement is waived: four years of customer service and/or clerical or office administration experience.
Ability to accurately keyboard or type at least 45 words per minute.
Knowledge of computer software such as MS Office, Google Workspaces, or other dedicated information programs, demonstrated through training, education, or work experience.
Knowledge of basic office procedures.
Supervisory experience in an office setting or relevant supervisory training.
Ability to plan, assign, and supervise a small number of employees effectively and positively.
Ability to train and mentor employees and manage office conflict.
Customer service skills and knowledge of progressive discipline principles.
Attention to detail and ability to complete work accurately.
Ability to interact effectively with the public, supervisors, court staff, judges and justices, attorneys, and others in varied situations.
Ability to understand and follow oral and written instructions.
Basic writing, spelling, and grammar skills.
Ability to perform basic mathematical functions and accurately receive and distribute funds.
Ability to understand and follow clerical and administrative procedures governing clerks’ offices, including the Clerk’s Manual and Judicial Branch policies and procedures.
Ability to understand court procedures, legal documents, laws, and legal factors relevant to the court system.
Ability to maintain confidentiality of sensitive Judicial Branch information.
Ability to learn detailed computer applications.
Proficiency in using and caring for office equipment, including typewriters, computers, calculators, copy machines, postage machines, and fax machines, and ability to learn equipment such as TTYs, cash drawers, credit card readers, and video conferencing systems.
Ability to work independently and as part of a team.
Ability to manage time effectively and multitask in a busy courthouse environment.

Nice To Haves

Associate degree or higher.

Responsibilities

Plans, assigns, and reviews the work of subordinate employees.
Supervises and trains employees; participates in hiring, evaluation, and discipline as assigned.
Oversees Clerk’s Office operations when the Clerk and other higher-level office supervisors are absent.
Supervises or performs docketing, processing, and filing of matters before the Court.
Schedules pre-trial activities, trials, motions, and other proceedings, including mailing and emailing notices to litigants.
Manages trailing dockets and consolidated trial lists.
Processes fines, fees, costs, and other funds paid to or through the Court, and maintains books, ledgers, and accounts as needed.
Prepares warrants, suspensions, abstracts, and reports for the Administrative Office of the Courts, Secretary of State, State Bureau of Investigation, and other agencies as directed.
Communicates with the public, media, court staff, judges and justices, attorneys, and state, local, county, and federal agencies about matters before the Court.
Operates office machines and equipment, including computers, copiers, fax machines, printers, calculators, TTY equipment, and video conferencing equipment as needed.
Operates electronic recording equipment, maintains logs, and performs related duties for recording courtroom proceedings.
May be responsible for financial functions, reports, and accountability within a UCD clerks’ office.
Uses computer applications for document sharing, docketing, file management, and related work.
Operates courtroom technology, including FTR digital software, analog recording systems, sound systems, assisted listening devices, video monitors, DVD and VHS equipment, video conference systems, and MAC and PC systems.
Records, monitors, and logs court proceedings using digital or analog electronic recording equipment and supports courtroom video operations.
Participates in traverse and grand jury management, including preparing lists and mailing questionnaires.
Serves as courtroom clerk and performs duties required by the judge or justice, including jury selection, trials, and other proceedings.
Monitors supplies and forms and performs other administrative duties as requested by the Clerk or another supervisor.
Manages virtual courtrooms for proceedings held over Zoom or another virtual format.
Travels to other courts or Judicial Branch worksites when required.
Follows the Judicial Branch Code of Conduct, including requirements for professionalism and confidentiality.

Benefits

13 paid holidays, more than two weeks of vacation leave, and 12 paid sick days each year.
Four weeks of paid parental leave.
Gym membership and childcare reimbursement programs.
Public Service Student Loan Forgiveness Program.
Health insurance with 85%–100% of the employee-only plan paid by the employer.
Health insurance premium credit reducing employee premiums by 5%.
Dental insurance fully paid by the employer for the employee-only plan.
Health and dependent care flexible spending accounts.
Defined Benefit Pension plan contributions.
Voluntary deferred compensation retirement savings 457 Plan.
Up to $1,000 in tuition reimbursement each year.
Employer-paid life insurance equal to one year’s salary.
Additional wellness benefits.