Associate Chair for Administration and Finance and Chief Administrative Officer

UCSF•San Francisco, CA

2d•$318,000 - $329,000

About The Position

This position serves as the Associate Chair for Administration and Finance and Chief Administrative Officer (CAO) for the Department of Psychiatry and Behavioral Sciences (DPBS) and the Langley Porter Psychiatric Institute (LPPI). The Associate Chair is the administrative leader for these units and a strategic advisor to the Department Chair on administrative and operational matters. The position reports directly to the Department Chair and indirectly to the School of Medicine Vice Dean of Administration and Finance. The role oversees administrative operations for more than 803 paid staff, 374 academic faculty, 237 volunteer faculty, and 181 trainees, including 64 residents. The department’s FY25 annual expenditure was $244 million. Responsibilities span financial and personnel management, compliance, resource planning, and administration of systems supporting clinical, research, and teaching goals, including oversight of the department’s Finance and Human Resources teams. The Associate Chair works with the Associate Chair for Operations on risk management and space allocation and maximizes department and program resources while maintaining administrative excellence. The position leads planning, program development and administration, policy interpretation, administrative staff supervision and career development, health and safety compliance, and adherence to government and University policies. It provides strategic guidance, goals, responsibilities, measurable outcomes, and consistent evaluation for department leaders, including the HR and Academic Affairs Manager and the Director of Finance and Administration and/or Chief Financial Officer. The role translates leadership requests into action and supports effective decision-making through financial analysis, planning, oversight, and reporting. As a key advisor to the Department Chair, the Associate Chair works with department leaders on administrative and financial operations, policy development, and faculty and staff affairs. The position sits on the DPBS Executive Committee, attends leadership and departmental meetings, and works with the DPBS Advancement and Promotions Committee. It also oversees the DPBS Education Training Program Manager and the administrative and financial operations of education and training programs, partnering with education leaders on strategy and decisions. The Associate Chair manages the faculty compensation plan, ensuring compliance with School of Medicine, UCSF Health, and UCSF Campus policies and procedures, and co-leads the Department’s Compensation Committee. The role contributes to university-wide strategy and adapts to campus and school initiatives; fosters partnerships across clinical and basic science departments, University Centers and Institutes, and Organized Research Units; and represents departmental needs on campus and school committees. University service may include serving as a Skelly Officer and Step One Officer and serving on committees and workgroups such as Funds Flow 2.0, Enterprise Resource Planning System groups, and SMAC. The UCSF Department of Psychiatry and Behavioral Sciences is a national and international leader in child, adolescent, and adult mental health. Its faculty and staff provide patient care, conduct research, train future leaders, advance public policy, and work toward health equity, community, and diversity. The department includes programs across UCSF campuses, hospitals, and community-based sites throughout the Bay Area and Northern California. Its faculty, staff, and trainees are committed to building a diverse, welcoming, and supportive community.

Requirements

Bachelor’s degree in a related area and 10 or more years of experience, or equivalent experience and training.
More than 10 years of supervisory or management experience.
Excellent leadership skills to oversee large or multiple academic departments, centers, and/or institutes through subordinate managers.
Advanced knowledge of financial analysis and reporting, accounting principles, forecasting, budgeting, audit, and internal control systems.
Excellent interpersonal skills to lead, facilitate relationships, collaborate, persuade, and influence; advanced negotiating skills.
Highly advanced analytical, organizational, problem-solving, and decision-making skills.
Highly advanced skills in strategy development, systems planning, and change management.
Highly advanced human resources administration skills.
Highly advanced project management skills, including the ability to manage capital projects.
Highly advanced ability to identify, develop, and prioritize objectives.

Nice To Haves

Advanced degree.
Experience with UC and UCSF system-wide policies and procedures concerning financial and administrative matters, environmental health and safety, fire safety, space utilization, and facilities management.

Responsibilities

Provides direction to subordinate managers; resolves escalated human resources issues with legal, the dean’s office, and academic affairs; directs workforce analysis and workforce-plan implementation; and develops and monitors change-management initiatives.
Directs strategic and operational planning; partners with dean, department chairs, and medical center leaders on strategic plans; plans initiatives and identifies funding; develops efficiency and improvement solutions; and establishes policies and procedures.
Directs financial analyses and reporting, including forecasts of clinical and research revenue and expenses, government contracts, and the philanthropic portfolio; develops financial models to assess proposed programs and expansions; and establishes budgeting practices.
Collaborates with senior leaders to plan, develop, and expand clinical services and research programs; develops funding models and program enhancements; and develops clinical incentive plans.
Seeks funding for research services; directs research compliance and risk management; develops productivity measures and reporting tools; and promotes collaboration.
Collaborates with the Department Chair on faculty recruitment and retention; negotiates recruitment and retention commitments; resolves appointment, logistics, and cooperative agreement issues; and oversees health sciences compensation plans.
Participates in education-program planning; develops and implements teaching metrics and evaluation methods; and ensures funding for teaching programs.
Works with DPBS leadership to define and accomplish goals and serves as an advisor to Vice Chairs.
Participates in planning and implementing philanthropic strategies to increase gifts and endowments.
Leads resolution of complex issues, including faculty misconduct and staff performance matters.
Oversees department financial and Human Resources teams and provides strategic guidance, goals, responsibilities, measurable outcomes, and regular evaluations to department leaders.
Oversees administrative and financial operations for education and training programs and activities, partnering with education leadership on strategy and decisions.
Manages the faculty compensation plan, ensures policy compliance, and co-leads the Department’s Compensation Committee.
Serves on the DPBS Executive Committee, attends leadership and departmental meetings, works with the Advancement and Promotions Committee, and contributes to campus and school committees and university service.
Works with the Associate Chair for Operations on risk management and space allocation and fosters cross-departmental and university partnerships.