Associate Buyer

Aston Carter • Keystone, FL

11d • $33 - $36 • Onsite

About The Position

The Associate Buyer supports procurement activities for project-based and operational needs by sourcing materials, equipment, and services and assisting with supplier and subcontractor administration. The role helps ensure purchasing activities run efficiently, supplier documentation remains current, and project teams receive timely support throughout the procurement lifecycle. It provides a foundation in transactional purchasing, with a path toward more strategic procurement responsibilities such as sourcing, RFQs, contract negotiations, and vendor management.

This is a permanent, fully onsite role based at a corporate office in Odessa, Florida. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The listed pay range is $33.00–$36.00 per hour. Individual compensation depends on factors including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other job-related factors. Benefits, if eligible, may include medical, dental and vision coverage; critical illness, accident and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a Health Savings Account; transportation benefits; an Employee Assistance Program; and paid time off, vacation, or sick leave. Benefit eligibility and terms may vary.

Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, Construction Management, or a related discipline.
• Approximately 14 years of experience in procurement, purchasing, supply chain, construction administration, or a similar function; internship experience will be considered.
• Understanding of purchasing and procurement fundamentals, including sourcing, supplier management, quotations, purchase orders, and commercial terms.
• Experience with purchasing, procurement, and supply chain management processes.
• Ability to generate and manage purchase orders and related documentation.

Responsibilities

• Review purchase requisitions for accuracy, completeness, approvals, and supporting documentation.
• Generate and issue purchase orders using SAP Business One in accordance with internal procedures.
• Coordinate RFQs for materials, equipment, and services, including supplier outreach, quote collection, and comparative analysis.
• Evaluate supplier proposals, identifying differences in pricing, delivery, commercial terms, and service levels.
• Negotiate routine purchasing terms, including pricing, freight, payment conditions, and delivery schedules.
• Process online and direct-purchase transactions to support project and operational requirements.
• Investigate and resolve purchase order, receiving, and invoice discrepancies with internal teams and suppliers.
• Track purchasing commitments and project expenditures, follow up on outstanding items, and maintain accurate documentation.
• Build and maintain relationships with existing suppliers and help identify new sources for operational and project needs.
• Support onboarding of new suppliers and subcontractors by collecting and maintaining required information and documentation.
• Maintain vendor records and coordinate updates to supplier information.
• Monitor supplier and subcontractor compliance requirements and proactively address documentation gaps.
• Assist with project-related certifications, forms, insurance records, and other compliance documentation.
• Act as a liaison among suppliers, subcontractors, project personnel, accounting, and internal stakeholders regarding purchasing activities and order status.
• Communicate delivery schedules, procurement updates, and purchasing issues to relevant teams in a timely manner.
• Provide additional procurement, purchasing, and administrative support as assigned by leadership.
• Contribute to developing and refining procurement processes as the purchasing function grows.
• Support multiple projects, suppliers, and deadlines while maintaining accuracy and attention to detail.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Critical illness coverage
• Accident coverage
• Hospital coverage
• 401(k) retirement plan with pre-tax and Roth post-tax contributions
• Life insurance, including voluntary Life and AD&D coverage for the employee and dependents
• Short- and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time off/leave, including PTO, vacation, or sick leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level