Associate Buyer

AAA•Costa Mesa, CA

About The Position

The Associate Buyer is an entry-level position in the Club’s Procurement Department. The role manages supplier onboarding, vendor master data maintenance, and procurement transaction processing in Oracle Fusion. It serves as the primary administrator for supplier setup and vendor master governance, while supporting day-to-day procurement operations such as converting requisitions into purchase orders, following up with suppliers, and completing administrative duties. The position ensures supplier records are accurate, compliant, and efficiently maintained in accordance with Procurement Policy and internal controls. It also guides business units on procurement processes, supports supplier relationships, and contributes to improvements that enhance operational efficiency and data integrity across the procure-to-pay lifecycle. The role processes requisitions into purchase orders, checks authorization and policy compliance, and supports departments with procurement guidance. It follows up with suppliers on delivery and supply issues, supports Procurement staff, and assists with documentation, record retention, and audits. The Associate Buyer also maintains supplier onboarding procedures, generates procurement and supplier reports, participates in Oracle system testing and enhancements, and supports continuous improvement initiatives. The starting pay range is $22.17–$29.53. Full-time employees are eligible to participate in an incentive program based on organizational, team, and individual performance. Auto Club Enterprises is part of the national AAA federation, has nearly 17,000 employees in 24 states, and serves more than 18 million members.

Requirements

Associate’s degree in business administration, Supply Chain Management, Finance, or a related field.
1–3 years of procurement, purchasing, supplier onboarding, master data, or related experience.
Experience working with ERP systems; Oracle Fusion or similar enterprise systems preferred.
Knowledge of procurement policies, purchasing practices, and supplier management processes.
Strong analytical, organizational, and problem-solving skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong verbal and written communication skills.
Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and Teams.

Responsibilities

Manage supplier onboarding, vendor master data maintenance, and supplier setup in Oracle Fusion.
Process purchase requisitions into purchase orders through Oracle Fusion.
Validate requisitions for appropriate authorization levels and compliance with Procurement Policy.
Provide departments with guidance on procurement policies, procedures, and purchasing best practices.
Follow up with suppliers to support timely delivery of goods and services and resolve supply-related issues.
Support Procurement staff as needed.
Assist with procurement documentation, record retention, and audit support activities.
Ensure procurement transactions and supplier setup activities comply with organizational policies and internal controls.
Develop and maintain supplier onboarding procedures and process documentation.
Generate reports related to vendor master activity, supplier onboarding metrics, procurement compliance, and inventory performance.
Participate in Oracle system testing, upgrades, enhancements, and process improvement initiatives.
Support audit requests and maintain documentation for procurement and supplier master activities.
Perform other duties as assigned.

Benefits

Medical, dental, and vision coverage
401(k) savings plan with company match
Pension
Tuition assistance
Floating holidays
PTO for community volunteer programs
Paid parental leave
Wellness programs
Employee discounts on membership, insurance, travel, entertainment, services, and more
Incentive program for full-time employees based on organizational, team, and personal performance