Associate Administrative Assistant

PepsiCo•Harbor Springs, MI

1d•Onsite

About The Position

Daily Settlement and admin duties for Petoskey location: processing accounts receivable, purchasing, device management, and general administrative duties. This role will travel up to 50%. You will also cover Alpena and Traverse City as needed.

Requirements

High School Diploma or GED
Prior experience providing administrative support
Prior cashiering experience
Strong computer skills
Aptitude to work with minimal supervision
Experience in prioritizing work and multi-tasking, with a strong sense of urgency
Outstanding organization, time management, and communication skills

Responsibilities

Settlement of all deliveries and incoming payments, disputed invoice processing; telephone enquiries, in-person enquiries; customer refunds; device management for the location; use of all integrated systems to perform daily requirements; occasional travel to other nearby locations for cover.
Process daily cashiering of delivered routes in SAP, which includes remotely depositing scanned checks and compiling a physical deposit for cash and coin.
Complete daily cashiering documentation, which includes running reports, maintain a log of cashiering activity, and retaining appropriate documentation.
Process all miscellaneous deposits for location, which includes providing receipts of deposit activity, documenting activity appropriately on log of cashiering activity, and retaining appropriate documentation.
Reconcile cashiering activity against bank deposit confirmations and retain appropriate documentation.
Process all NSF checks, either originating from location deposit activity or e-check deposit activity, by documenting activity appropriately on NSF log, updating customer status and terms appropriately with centralized customer maintenance department, and proactively communicating with appropriate stakeholders to support collection efforts.
Maintain accurate and organized document archiving while executing PepsiCo Document Record Retention policy concerning cashiering & settlement documentation.
Validate proof of delivery (“POD”) in SAP for all charge term accounts, which includes signatures, store stamps, receiving reports, etc.
Maintain accurate records of missing or incomplete payments and proof of delivery (“POD”) and proactively communicate with appropriate stakeholders to support collection efforts.
Serve as the primary point of contact for armored car service, which includes preparing physical deposits and maintaining accurate log of armored car service activity
Maintain security of cash room, which includes facilitating safe combination changes as needed.
Works with a centralized accounts receivable department with necessary to resolve cashiering and/or customer issues.
Respond to email and phone communication in a timely and professional manner.
Provide additional administrative support for and/or market as assigned.