Associate Administrative Assistant (Hampden, ME)

PepsiCo•Hampden, ME

5d•$39,500 - $63,100•Onsite

About The Position

This position is responsible for managing the day-to-day receipt of cash, coins, and checks, preparing bank deposits, managing and maintaining the Full Service Vending Coin Bank, updating the Cashier System, and managing end-of-day reporting and the proof of delivery process. The role requires strong math, bookkeeping, and/or accounting skills, as well as the ability to work proficiently and calmly under pressure. The individual will interact daily with internal and external teams, maintain a high level of integrity, and be able to generate detailed and summary reports using IT tools such as SAP. Responsibilities also include front desk duties and providing back-up coverage for other team members.

Requirements

2 years’ experience in support function
Detailed knowledge and experience in Microsoft Word for Windows, Power Point, Excel
Experience in counting & settlement of revenue and assets.
Must have a thorough knowledge of cash handling and counting.
Strong math and skills are required.
Intermediate level computer literacy.
Ability to become proficient in multiple IT applications, ie SAP
Experience in prioritizing work and multi-tasking – Strong sense of urgency
Outstanding organization and follow-up and follow through skills.
Discretion with sensitive information
Excellent written and verbal communication skills
Must have excellent oral and written communication skills.
Must have a high degree of integrity, be dependable, and participate as a team member to achieve common goals.
Ability to lift settlement (coin) bags up to 50 lbs

Nice To Haves

Associate degree, bachelor’s degree a plus
Experience in a cash room and experience as a dedicated cashier is strongly preferred.
Bank Teller experience a plus

Responsibilities

Count, verify, and balance all revenues received to ensure accurate processing and reporting.
Receive sales revenue in the form of cash and check from route delivery staff to ensure accounting for company funds.
Prepare daily bank deposits and paperwork to ensure proper credit for funds.
Prepare tracking spreadsheets for deposits, follow up and collections of outstanding balances and documents.
Work with Functional Teams to resolve discrepancies and variances.
Perform bank reconciliation.
Identify Bank adjustments including non-sufficient funds.
Maintain a supply of all forms, deposit books, deposit slips, etc.
Maintain cashier workbooks to support HQ Accounting.
Daily interaction with all Functional internal and external Teams.
Maintain high level of integrity and professionalism on a daily basis.
Ability to work proficiently and calmly under pressure situations.
Ability to proficiently generate both detailed and summary reports from existing data using predefined IT tools such SAP.
Work on special projects as necessary.
Provide back-up coverage for other team members when required.
Front Desk responsibilities.