Associate Accounts Receivable Specialist

Accelevation•Miamisburg, OH

8d•Onsite

About The Position

About Accelevation We build what the future runs on. Accelevation designs, manufactures and installs the physical infrastructure that powers today’s most advanced technologies. We’ve grown over 440% in the last 18 months because we take ownership, solve hard problems, and build with purpose. Join us to build the future. Your Impact As an Associate Accounts Receivable Specialist, you will play an important role in maintaining the accuracy and efficiency of Accelevation’s financial operations. You will support customer invoicing, progress billing, cash application, and collections to ensure the company is paid accurately and on time. This role is ideal for someone who is comfortable with technology, picks up new systems quickly, and takes pride in getting the details right. Your attention to detail and commitment to process excellence will help support the company’s continued growth and operational success.

Requirements

High school diploma or equivalent required
1–3 years of experience in accounts receivable, billing, or a related accounting role
Strong technology skills and comfort learning new software, including ERP systems, automation tools, and online portals
Proficiency with Microsoft Excel, including formulas, lookups, and pivot tables
Experience with ERP or accounting systems required
Exceptional attention to detail and accuracy in a high-volume environment
Strong organizational and time management skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong written and verbal communication skills, with comfort reaching out to customers about payments

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field preferred
Epicor experience preferred
Exposure to construction or project-based billing (AIA, retention, lien waivers) a plus
Dependable, coachable, and willing to learn

Responsibilities

Prepare and send customer invoices accurately and timely within Epicor, including progress (AIA) billings
Submit invoices and pay applications through customer billing portals (e.g., Textura, GCPay, Procore)
Coordinate with project and operations teams to confirm billing milestones and supporting documentation
Help track retention, lien waivers, and change orders against customer contracts
Apply customer payments (ACH, wire, and check) to the correct invoices in a timely manner
Research and resolve unapplied cash, short pays, and remittance discrepancies
Keep customer account records accurate and up to date
Follow up with customers and general contractors on open invoices and payment status
Respond to customer inquiries regarding invoices and payments in a professional and timely manner
Flag past-due accounts and escalate unresolved issues to the AR leader
Help maintain accounts receivable aging reports for management review
Support month-end and year-end close activities
Support sales and use tax processes in Avalara
Maintain organized, audit-ready digital records of invoices, payments, and supporting documentation
Utilize Epicor, Avalara, customer portals, and other systems to maintain accurate financial records and reporting
Support internal and external audits by providing requested documentation
Identify opportunities to improve efficiency and automate accounts receivable processes
Collaborate with project management, sales, operations, and finance teams to resolve issues
Perform additional duties and special projects as assigned