Associate Accounts Payable Analyst

Toyota Tsusho America • Elk Grove, IL

1d

About The Position

Performs full-cycle, complex accounts payable activities with minimal supervision. Sets up and maintains vendor master records; requests, validates, and tracks tax forms (e.g., W-9) and banking details per policy. Verifies invoice accuracy and completeness; executes 3-way matching (PO, invoice, receipt) and resolves price/quantity/tax discrepancies. Confirms delivery of goods/services with Receiving and originating departments; adjusts for returns and credit memos. Cross-references invoices with the Purchase Order system; identifies missing information and conducts timely follow-up. Prepares invoices for scheduled payments (ACH/check/wire) and supports payment exception handling. Compiles activity and numeric data for management reporting; supports month-end close tasks (accruals support, AP aging review, RNV cleanup). Ensures compliance with AP policies, controls, and documentation standards; provides responsive vendor and internal customer service.

Requirements

• High School Diploma or GED
• 6 -8 years in accounts payable or accounting clerical roles with demonstrated 3-way match processing and exception resolution.

Responsibilities

• Vendor master governance: Collect, validate, and record vendor onboarding documents (W-9, remit-to, bank details through approved channels).
• Review and process vendor setups/changes; prevent duplicates; resolve high-risk changes for secondary review.
• Invoice intake and processing: Triage invoices from email//EDI/paper; validate key fields and terms; prevent duplicates.
• Perform 3-way matches; research and resolve variances (price, quantity, freight, tax, partial receipts).
• Code non-PO invoices to appropriate GL accounts/cost centers and route for approval per matrix.
• Apply correct payment terms; flag and help capture early-payment discounts
• Exception handling and follow-up: Contact originating departments to obtain missing POs/receipts/approvals or clarify account coding.
• Coordinate with vendors on corrected invoices, credit memos, and return authorizations; maintain audit trails.
• Document root causes of recurring issues and implement preventive actions.
• Payment support: Prepare and review payment proposals for accuracy and approvals; generate remittances.
• Assist with stop payments, voids, reissues, and exceptions.
• Reconciliations and close -Reconcile vendor statements; clear aged items and unapplied credits.
• Record month-end accruals, AP aging analysis, and RNV review and cleanup
• Reporting, compliance, and service: Maintain organized records per retention policy; retrieve documents for audits.
• Respond to vendor and internal inquiries, communicate clearly and professionally.

Benefits

• Competitive Salary with Bonus Opportunities
• Paid Time Off
• Comprehensive Medical, Dental and Vision Benefits (Low Premiums!)
• Flexible Spending and Health Savings Accounts
• 14 Paid Company Holidays
• 401(k) with Company Contribution
• Educational Tuition Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED