Assistor Communications Coordinator

Arizona Department of Administration • Phoenix, AZ

1d • $40,560 • Hybrid

About The Position

The Arizona Health Care Cost Containment System (AHCCCS), Arizona’s Medicaid Agency, is driven by its mission to deliver comprehensive, cost-effective health care to Arizonans in need. AHCCCS is a nationally acclaimed model among Medicaid programs and a recipient of multiple awards for excellence in workplace effectiveness and flexibility. AHCCCS employees are passionate about their work, committed to high performance, and dedicated to serving the citizens of Arizona. Among government agencies, AHCCCS is recognized for high employee engagement and satisfaction, supportive leadership, and flexible work environments, including remote work opportunities. With career paths for seasoned professionals in a variety of fields, entry-level positions, and internship opportunities, AHCCCS offers meaningful career opportunities in a competitive industry. Come join our dynamic and dedicated team. This position is part of DMPS Office of Communication Advocacy, Resolution and Enrollment’s (OCARE) specialized units dedicated to serving the Office of the Client Advocate (OCA), Community Partner - Assistor Organizations (CP-AO) and Provider Services (PS) by resolving problems and responding to inquiries and concerns from high level sources within AHCCCS, AHCCCS providers, state and local government entities, members and community partner organizations.

Requirements

• Technical writing and reading level specific writing
• SharePoint, Microsoft Office i.e Excel (advanced formatting, tracking changes, use of field codes)
• Health-e-Arizona Plus, Adobe and WebWorks ePublisher
• Federal and State rules and regulations governing the Medicaid (Title XIX) and CHIP (Title XXI) programs
• Federal statutes and regulations and State statute, rules, policies, and procedures
• Project development, organization and prioritization
• Arizona Management System and lean concepts
• Communication - Effective communication skills in writing, speaking, and interaction with others, including listening and providing feedback
• Public-Speaking and hosting large meetings in-person or virtual
• Analyzing - Capable of interpreting, evaluating, researching and problem solving
• Planning, negotiating, making decisions and meeting deadlines and specified goals using discretion and good judgment
• Organizing - Organized with materials and thought and able to prioritize work and assignments
• Working with computers to identify problems and troubleshoot computer issues
• Editing your own work, peer review and computer generated items
• Training, planning and conducting computer-based and classroom training programs
• Research techniques and data collection and analysis
• Interpret, evaluate, research and problem solve
• Prioritize work and assignments
• Plan and conduct training programs
• Operate a variety of office equipment, such as computer systems and software to access, input, review, and analyze information
• Travel throughout the State of Arizona. Some overnight travel necessary
• High school diploma or General Equivalency Diploma (G.E.D)
• One year of Customer Service experience
• Successfully pass fingerprint background check, prior employment verifications and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• Travel may be required for State business. Employees who drive on state business must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Bachelor's degree
• Prior experience working with AHCCCS
• Public speaking experience
• Experience working with community partners

Responsibilities

• Be the point of contact for Assistors and site administrators who have issues that cannot be resolved via the Call Center. Process and monitor the CP-AO Operations email requests via public folder.
• Responsible for the coordination of letter development, administrative signatures and approvals and execution of delivery including the mailing and electronic record keeping.
• Help develop and conduct Community Assistor training. Researching, developing, writing, testing, updating and publishing, mailing, guidelines, standards and policies for the Community Partner organizations as it relates to their work as HEAplus Assistors. Support SharePoint unit operations.
• Facilitate and direct meetings with AHCCCS work units and other state agencies/organizations to identify Community Assistor Program, system changes, enhancements and participate in the submission of system change requests.
• Provide in depth research and ensure follow through on member, Assistor or provider issues from verbal or written correspondence. From customers as well as applicant issues regarding eligibility, medical care, quality of care or general information inquiries from AHCCCS leadership.
• Coordinate all outreach to Community Partner - Assistor Organizations. Conduct and participate in meetings/training for the Arizona Management System processes. Support and act as a lead to the CP-AO Call Center in the absence of leadership.
• Work with eligibility administration staff, other AHCCCS work units and state agencies/organizations regarding rules practices and joint actions related to CP-AO meetings.
• Discuss projects, clarify information, resolve and exchange information.

Benefits

• 10 paid holidays per year
• Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
• Other Leaves - Bereavement, civic duty, and military.
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable insurance plan, including medical, dental, life, and disability insurance
• Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)
• RideShare and Public Transit Subsidy
• A variety of learning and career development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED