Assistant, FOX Creator Studios

Fox•Los Angeles, CA

10d•Onsite

About The Position

FOX Creator Studios is looking for an Assistant to provide executive support. The ideal candidate must have the ability to manage multiple tasks simultaneously in a fast-paced environment and effectively balance changing demands, a dynamic schedule, and function well under pressure. A high level of professionalism and confidentiality is required. Regular, on-site attendance at the workplace for five (5) days per week is an essential function of the position. The selected candidate must be able to meet this requirement reliably.

Requirements

Bachelor’s Degree
1+ years’ experience in a network, studio, or production environment
Demonstrated ability to work in a confidential environment and use discretion in dealing with confidential materials and information
Excellent oral and written communication skills
Excellent self-starter who works well under pressure and can multi-task without constant supervision
Strong attention to detail with the ability to multi-task in a fast-paced environment with changing priorities
Professional phone manner, good interpersonal skills and the ability to communicate effectively with, tact, diplomacy and finesse
Background and a strong interest in the business strategy and operations of general entertainment, Social and YouTube content
Proficiency with Adobe Acrobat, Google Docs/Sheets/Slides, Microsoft Excel (including formulas), PowerPoint, charts, Outlook, and Zoom is required
Self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure
Highly organized, detail oriented, and a problem solver.
Professional presence, good judgment, and ability to anticipate needs
Superb attention to detail and follow-through skills to complete deadline-intensive projects as needed

Nice To Haves

Positive, collaborative attitude and innovative mindset

Responsibilities

Manage heavy scheduling & calls
Coordinate travel and logistics
Manage office communications via mail and email, coordinate meetings, calls and the appropriate agendas and materials needed
Track significant dates including programming, events, and budgets
Conduct oneself as an extension of the executive, and represent the office in a manner that aligns with the executive’s practiced ideals and leadership
Liaise with the Sr. Staff and their teams from H.R. to Programming, Scheduling, Finance, Legal, Publicity, Marketing as well as the Corporate Team
Edit and distribute budget and strategy PowerPoint and multi-media presentations and charts; create and assemble group projects
Sort, track, file, and maintain project drives, calendars, binders, contacts, distribution lists, and vital confidential documents
Process and track expense reports
Onboard vendors and employees
Process and code vendor invoices
Order and maintain office supplies