Assistant, FOX Alternative Entertainment

Fox Corporation•Los Angeles, CA

9d•$21 - $25•Onsite

About The Position

Under regular supervision, the Assistant is responsible for assisting the Senior Vice President and Vice President of Current - FOX Alternative Entertainment with administrative functions. The ideal candidate will have one year of experience working for a high-level executive in the TV or entertainment industry. The individual will be organized, be able to identify priorities, have a flexible mindset, be an effective communicator, and handle confidential information with discretion in a fast-paced environment. Regular, on-site attendance at the workplace for a minimum of four (4) days per week is an essential function of the position. The selected candidate must be able to reliably meet this requirement.

Requirements

One year of experience working for a high-level executive in the TV or entertainment industry.
Organized
Able to identify priorities
Flexible mindset
Effective communicator
Handle confidential information with discretion in a fast-paced environment
Bachelor’s degree in a related field
Previous entertainment agency or production experience
Team player who operates in a fast-paced setting
Understanding of how to prioritize and respond accordingly to changing business needs
Excellent verbal and written communication and follow-up skills
Proficiency in Microsoft Office Suite, Outlook, Advanced Excel, PowerPoint and Keynote
Professional and friendly demeanor
Demonstrated self-starter with the ability to organize and establish administrative procedures independently, draft correspondence and reports, and work under pressure
Ability to handle confidential information and interact with high-level executives a must
Office coverage requires extended work hours – must be available to work overtime

Nice To Haves

2+ years of experience as an Executive Assistant in Entertainment

Responsibilities

Answer phones, route calls, take messages, and maintain detailed phone logs.
Schedules and coordinates meetings and appointments
Prepare and process expense reports.
Manages and schedules domestic and international travel
Tracks all creative submissions and pitches.
Manages internal documents for the team and department.
Maintains production paperwork.
Performs various other duties, as required and assigned
Specific duties include greeting guests in a friendly and professional manner, scheduling a heavy calendar, coordinating and maintaining appointments/meetings, maintaining files, booking travel arrangements/reservations, and coordinating all other special projects
Create presentations and documents using PowerPoint, Keynote, and Google Sheets
Act as liaison with other internal departments and external contacts to execute assignments and represent the President in a professional and efficient manner
Keep current on Company projects, events, and issues, and provide updates to the supervisor
Serve as a backup to other administrative assistants when necessary
Assist with departmental projects and events as needed