Assistant
Hogan Lovells•Houston, TX
•Onsite
About The Position
Our Houston office is seeking an experienced Assistant to provide high-level support to attorneys and assigned team members. This role is best suited for someone who brings 5–10 years of experience in a legal or professional services environment and is comfortable managing complex workflows, exercising sound judgment, and working independently in a fast-paced setting. Strong knowledge of legal processes, attention to detail, and a service-oriented approach are essential.
Requirements
- Two (2)+ years of administrative experience required
- Five (5) to ten (10) years of administrative experience supporting attorneys or senior professionals highly preferred
- Prior experience in a large law firm or professional services environment strongly preferred
- Strong understanding of legal terminology, procedures, and documentation
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Excellent organizational, communication, and time‑management skills
- Ability to work independently, manage competing priorities, and meet deadlines
- Billing and electronic billing experience required
- e-filing experience required
Nice To Haves
- Associate’s or Bachelor’s degree preferred
- MOS certification a plus
Responsibilities
- Manage attorneys’ calendars, including complex, multi‑time‑zone scheduling
- Serve as a primary point of contact for clients, maintaining a professional and responsive presence
- Triage and manage attorney emails and calls, proactively reducing administrative burden
- Open new matters, prepare engagement letters, and coordinate conflict checks
- Enter, edit, and close attorney time entries; prepare expense reports
- Handle monthly client billing, including e‑billing, proforma review, budget tracking, and client inquiries
- Prepare, format, proofread, and process legal documents in accordance with Firm standards
- Maintain client and matter records, including coordination with Records for filing and retrieval
- File legal documents with state and federal courts (e‑filing experience required)
- Prepare audit letter responses and quarterly Lobbying Disclosure Act reports
- Coordinate travel, meetings, video conferencing, and related logistics
- Provide backup and overflow support as needed
- Maintain strict confidentiality of all firm and client information
Benefits
- Equal Opportunity Employer
- Reasonable accommodations for applicants and candidates with disabilities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
