Assistant, IMG Models
About The Position
The Assistant provides support to a business leader of IMG Models in the New York office. The role requires independent judgment, professionalism when interacting with senior business leaders and their teams, and the ability to anticipate problems and proactively identify solutions. The Assistant must adapt to shifting needs and demands from clients, senior business leaders, and their teams. Responsibilities include managing incoming calls and emails, researching industry-related topics for presentations and proposals, updating portfolio logs and models booking charts, maintaining client calendars, coordinating meetings and travel, supporting projects and tracking progress when needed, and submitting travel and entertainment expense reports on time. Additional ad hoc projects may be assigned. WME Group works from the office four days per week to foster collaboration and relationships. The company describes its rewards package as including base pay and, as applicable, incentives, growth and development opportunities, health care, retirement, vacation, paid time off, and other offerings.
Requirements
- 1–3 years of experience assisting a senior-level executive.
- High proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Ability to handle multiple assignments and deadlines accurately.
- Detail-oriented and proactive.
- Exceptional interpersonal skills.
- Professional demeanor and positive attitude.
- Excellent written and verbal communication skills.
Nice To Haves
- CRM experience.
- SAP experience.
Responsibilities
- Screen incoming calls and emails daily in a timely, professional manner and route them appropriately.
- Research industry-related items for presentations and proposals.
- Update the portfolio log and models booking chart.
- Provide weekly updates to client calendars.
- Manage email activity, schedule calendar appointments, and coordinate meetings.
- Coordinate and oversee the manager’s travel schedule.
- Assist with executing projects or specific project stages as assigned, and track progress and results when necessary.
- Prepare and submit travel and entertainment expense reports promptly to avoid late fees.
- Complete additional ad hoc projects as assigned.
Benefits
- Health care
- Retirement benefits
- Vacation
- Paid time off
- Growth and developmental opportunities
- Short- and long-term incentives, as applicable
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
