Assistant Vice President, Reconciliation

Antares•Chicago, IL

63d•$105,000 - $120,000•Onsite

About The Position

The Reconciliation team is a critical part of Antares, ensuring the accuracy and integrity of investment data internally across the firm and externally with counterparties, fund administrators, custodians, and investor reporting stakeholders. The Assistant Vice President will lead day-to-day reconciliation activities across cash, positions, and operational data sets related to Antares funds. This role is responsible for driving timely break resolution, strengthening controls, improving processes, and partnering across operations, finance, technology, and external service providers to deliver accurate, efficient, and scalable reconciliation outcomes.

Requirements

Bachelor’s degree in finance, accounting, business, or related discipline
10+ years of experience in reconciliation, loan operations, fund operations, accounting operations, or a related financial services function
Demonstrated experience leading teams, coordinating cross-functional stakeholders, and managing issue resolution in a deadline-driven environment
Strong understanding of operational controls, exception management, and reconciliation best practices within financial services
Strong analytical and problem-solving skills, with the ability to assess complex data sets and identify root causes of reconciliation breaks
Proficiency with Microsoft 365 applications, especially Excel, and experience with reconciliation or accounting platforms such as Geneva, Indus Valley Partners, DUCO
Ability to communicate clearly and effectively with team members, senior stakeholders, and external partners
Strong organizational skills with the ability to prioritize competing demands and manage deadlines in a fast-paced environment
Experience documenting processes, defining controls, and supporting audit and compliance requirements
Demonstrated leadership, accountability, and the ability to coach and develop high-performing teams
Project management and change management experience, including process redesign, system enhancements, or workflow optimization initiatives
Strong knowledge of syndicated loans and private credit operations required
Must have unrestricted authorization to work in the United States.
Must be willing to comply with pre-employment screening, including but not limited to drug testing, reference verification, and background check.
Must be willing to work from the Chicago office.

Nice To Haves

Experience with Loan IQ, Wall Street Office, or similar platforms is a plus

Responsibilities

Oversee daily, weekly, and month-end reconciliation activities across cash, positions, trades, and other key operational balances to ensure accuracy, completeness, and timeliness
Manage and develop a team of reconciliation professionals, including prioritization of work, training, and performance oversight
Investigate, escalate, and drive resolution of breaks and exceptions by partnering with internal teams, custodians, fund administrators, and technology partners
Establish and monitor key control measures, service levels, and exception management routines to reduce operational risk and improve reconciliation quality
Analyze reconciliation trends, root causes, and recurring issues, and work with the Vice President, Reconciliations to implement process improvements to reduce breaks, manual effort, and turnaround times
Partner with internal teams and external providers to support new product onboarding, process changes, and platform enhancements
Prepare and communicate reconciliation metrics, risk themes, and issue updates to Vice President, Reconciliation in a clear and actionable manner
Maintain current process documentation, operating procedures, and audit-ready support for key reconciliation workflows and controls
Support internal and external audits, compliance reviews, and remediation efforts related to reconciliation processes and controls
Champion a continuous improvement mindset by leveraging data, workflow tools, and emerging technology to increase efficiency and scalability