Assistant Treasurer

Plain Local School District•Canton, OH

1d•Onsite

About The Position

The Assistant Treasurer provides oversight to treasurer’s office staff, assists them in meeting deadlines and goals, and offers administrative support services. This role involves taking initiative to perform routine tasks independently, maintaining electronic and paper filing systems for efficient file retention and retrieval, and upholding board policies and administrative guidelines. The Assistant Treasurer is expected to advance the professional image of the school district through open and effective communication, utilizing problem-solving techniques to address concerns, and staying informed about program and procedure changes. A key aspect of the role is leveraging technology to prepare and process information, ensuring the accuracy of all data, and helping to prepare complete and systematic records. Specific duties include posting receipts, monitoring banking transactions, balancing ledgers, analyzing account activities, preparing monthly recaps, and maintaining the chart of accounts as directed. The position also involves overseeing and reviewing payroll processing and employee contracts, collaborating with contracted personnel for GAAP reports, working with State Auditors, and maintaining student activity accounts and building fund records. Additional responsibilities include reconciling bank statements, processing various forms and reimbursements, managing receivable accounts, preparing bank deposits, and generating insurance reports. The role also encompasses organizing supplies, preparing materials for shipping, composing correspondence, transcribing and duplicating documents, collecting and preparing statistical data, assisting with special projects, operating and maintaining office equipment, and processing mail and faxes. Maintaining administrative forms, assisting with record disposal according to retention schedules, respecting personal privacy, and maintaining confidentiality are crucial. The Assistant Treasurer will cross-train with other staff, participate in staff meetings and professional growth opportunities, and take precautions to ensure safety by watching for and reporting potential problems and risk factors. Reporting suspected child abuse and/or neglect is a legal requirement. The role aims to develop rapport, serve as a positive role model, and maintain a professional appearance and appropriate work attire. Additional responsibilities are assigned by the Treasurer, and other specific job-related duties may be directed.

Requirements

Meets all mandated health requirements (e.g., a negative tuberculosis test, etc.).
A record free of criminal violations that would prohibit public school employment.
Complies with drug-free workplace rules and board policies.
Ability to interact comfortably and confidently with the public, administration, and finance team.
Congenial telephone etiquette.
Keeps current with advances in technology and workplace innovations that enhance productivity.
Consistently dependable.
Accepts new responsibilities/assignments willingly.
Experienced and proficient with Microsoft Office and Google.
Proficient and accurate in office protocol, data entry/management, spelling, proofreading, and the correct use of grammar.
Record maintenance skills.
Ability to accurately compute and record mathematical data.
Energetic self-starter.
Thorough, gives careful attention to details and effective customer-service.
Acknowledges personal accountability for decisions and conduct.
Demonstrates professionalism and contributes to a positive work/learning environment.
Effectively uses active listening, observation, reading, verbal, nonverbal, and writing skills.
Maintains an acceptable attendance record and is punctual.
Performs duties efficiently with limited supervision.
Meets deadlines despite time constraints.
Prepares accurate and timely paperwork.
Verifies and correctly enters data.
Reacts productively to interruptions and changing conditions.

Nice To Haves

Treasurer’s License or the ability to obtain one preferred.
Bachelor’s Degree or higher preferred.
Experience with governmental accounting procedures and automated data processing systems preferred.

Responsibilities

Provides oversight to treasurer’s office staff and assists them to meet deadlines and goals.
Provides administrative support services.
Takes the initiative to perform routine tasks independently.
Maintains electronic and paper filing systems that support the safe and efficient retention/retrieval of files/records.
Maintains an orderly work area.
Upholds board policies and follows administrative guidelines/procedures.
Refers district policy/procedure questions to administrators/supervisors.
Advances the professional image of the school district.
Maintains open/effective communications.
Uses problem-solving techniques to tactfully address questions/concerns.
Keeps informed about program and procedure changes.
Excels at managing technology to prepare and process information (e.g., input, compile, tabulate, post, store, retrieve, scan, modify, print, etc.).
Verifies the accuracy of all information.
Helps prepare complete and systematic records.
Posts receipts regularly.
Monitors banking transactions daily.
Balances ledgers monthly.
Analyzes account activities.
Prepares monthly recaps as directed.
Maintains chart of accounts as directed.
Oversee and review payroll processing and employee contracts.
Collaborates with contracted personnel in the preparation of the district’s GAAP Report.
Prepare/provide information needed for GAAP conversion.
Work with State Auditors in providing requested information.
Maintains student activity accounts and building fund records.
Reconciles bank statements as directed.
Processes contracts as required.
Processes forms for special education reimbursements.
Processes receivable accounts.
Prepares/makes bank deposits as needed.
Prepares fleet and property insurance reports as needed.
Organizes and stores supplies.
Prepare materials for shipping (e.g., returns, repairs, etc.) as needed.
Composes and prepares routine correspondence, memos, notes, e-mails etc.
Transcribes, duplicates, assembles, and processes routine documents and special mailings.
Collects, compiles, edits, and prepares statistical data and reports as directed.
Assists with special projects as directed.
Uses photocopy/scanning equipment.
Fixes minor malfunctions.
Contacts vendors as needed.
Processes mail and faxes (i.e., incoming, outgoing, and interoffice) as needed.
Maintains forms and paperwork related to administrative procedures and program functions.
Assist with discarding archived records following the board-adopted records retention/disposal schedule.
Respects personal privacy.
Maintains the confidentiality of privileged information.
Cross-trains with other office staff and assists with unexpected/urgent situations as needed.
Participates in staff meetings and professional growth opportunities as directed.
Takes precautions to ensure safety.
Watches for conduct and situations that may indicate a problem.
Works with supervisors to manage or eliminate risk factors.
Reports suspected child abuse and/or neglect to civil authorities as required by law.
Strives to develop rapport and serves as a positive role model for others.
Maintains a professional appearance.
Wears work attire appropriate for the position.
Additional responsibilities as assigned by Treasurer.
Performs other specific job-related duties as directed.