Assistant to the Vice Chancellor - Division of Access and Engagement -UTK
About The Position
The Assistant to the Vice Chancellor will report to the Vice Chancellor of Division of Access and Engagement (VC-DAE). This position is a highly skilled, detail-oriented, and customer-focused Administrative Assistant who provides senior-level support to the Vice Chancellor. This position is critical to the effective operation of the Vice Chancellor’s office and requires exceptional judgment, discretion, organizational ability, and professionalism. The position requires a proactive problem solver who thrives in a fast-paced environment. This professional manages the Vice Chancellor's complex schedule (including travel), schedules and plans, meetings, and events. They should also be able to create, prepare, and edit communications. Financially, they will make purchases, processes payments, and maintain financial records associated with those transactions. This person may provide direction to other administrative staff as needed. The Assistant to the Vice Chancellor provides high-level executive, administrative, financial, and operational support to the Vice Chancellor for the Division of Access and Engagement. This position manages complex scheduling, travel coordination, meeting and event logistics, correspondence, records, purchasing, payment processing, and divisional resources while ensuring accuracy and timely follow-through. The role serves as a key liaison between the Vice Chancellor’s office and internal and external stakeholders, supporting effective communication, preparing materials, and anticipating needs to help advance divisional priorities in a fast-paced, highly visible environment.
Requirements
- Highly skilled
- Detail-oriented
- Customer-focused
- Exceptional judgment
- Discretion
- Organizational ability
- Professionalism
- Proactive problem solver
- Ability to thrive in a fast-paced environment
Responsibilities
- Manages the Vice Chancellor's complex schedule (including travel)
- Schedules and plans meetings and events
- Creates, prepares, and edits communications
- Makes purchases
- Processes payments
- Maintains financial records associated with transactions
- Provides direction to other administrative staff as needed
- Manages complex scheduling, travel coordination, meeting and event logistics, correspondence, records, purchasing, payment processing, and divisional resources
- Serves as a key liaison between the Vice Chancellor’s office and internal and external stakeholders
- Supports effective communication
- Prepares materials
- Anticipates needs to help advance divisional priorities
Benefits
- Career development and coaching
- Continued education
- Extensive list of development and training possibilities
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
