Administrative Assistant to the Vice President of Governmental and Community Affairs

Saginaw Valley State University•Lexington, MA

2d•Hybrid

About The Position

Provides administrative and operational support to the Vice President of Governmental and Community Affairs. Manages executive-office workflow, Governmental Affairs administration, operations of the SVSU Community Development Fund, financial and records systems, and day-to-day direction of student employees. This full-time position reports to the Vice President of Governmental and Community Affairs.

Requirements

Associate degree in a related field, or an equivalent combination of education and progressively responsible experience.
Four years of progressively responsible administrative experience, including support for an executive or senior administrator.
Experience with executive calendars, correspondence, meetings, governmental or committee workflow, purchasing, invoices, or expense processing, budgets, and records.
Excellent written, oral, interpersonal, organizational, customer-service, confidentiality, and administrative-judgment skills.
Proficiency with Microsoft 365 and ability to learn Workday, electronic communication, web-content, and other specialized systems.
Ability to work independently, prioritize deadlines, interact effectively with all members of the campus community, work occasional evenings or weekends, and travel locally or regionally.
Ability to perform the essential duties of the position with or without accommodations.

Nice To Haves

Bachelor's degree in a related field.
Executive support experience in higher education, governmental affairs, public administration, or state / government.

Responsibilities

Manage and prioritize the Vice President's calendar, meetings, travel, briefing needs, correspondence, and follow-up to priorities of the Office of Governmental and Community Affairs.
Assist with Governmental Affairs administrative workflow, including official and legislative meetings, coordination with governmental-relations firms in Lansing and Washington, D.C. Prepare briefing folders, invitations, RSVP tracking, contact lists, issue and approved communications.
Manage the administrative and financial operations of the SVSU Community Development Fund in conjunction with the Assistant Director of Community Affairs.
Prepare, format, proofread, and retain routine correspondence and approved letters issued by the Vice President in conjunction with the Assistant Director of Community Affairs.
Process Workday transactions, purchasing, invoices, deposits, PCard reconciliation for the Vice President.
Assist with budget tracking, and reports; maintain records, files, shared calendars and inboxes, templates, and approved digital communications for the Office of Governmental and Community Affairs.
Assist the Assistant Director of Community Affairs with various after hours programming around the Great Lakes Bay Region.
Engage with various special projects for the Office of Governmental and Community Affairs.
Provide day-to-day work direction for student employees, including scheduling, training, task assignment, and timesheet review.
Exercise sound judgment, confidentiality, and tact with University leadership, public officials, and community partners.
Work on campus, remotely when approved, and at off-campus locations; work occasional evenings and weekends and travel locally or regionally as required
Perform other similar duties as assigned by the Vice President.