Assistant to the Registrar

Lexington Public Schools•Lexington, MA

7d•$23 - $26•Onsite

About The Position

Employee performs a variety of routine and complex administrative, clerical, financial and other duties to support the operations of the office. This role involves extensive customer service, data entry and manipulation, report generation, processing various student-related documents, and assisting the counseling department. The position requires strong organizational, communication, and computer skills, with a preference for experience in a school environment.

Requirements

High school diploma or equivalent
1-3 years of experience in administrative, clerical, financial or secretarial work, preferably in a school environment
Knowledge of department regulations, policies, programs and operations
Knowledge of office management principles and practices
Knowledge of computer systems, word processing, spreadsheet, and database software such as Aspen, Google and SCOIR
Ability to establish and maintain effective and harmonious working relationships with the public, officials and department personnel
Ability to work independently in an efficient manner
Ability to communicate effectively in written and oral form
Ability to establish and maintain a record keeping systems
Ability to operate a telephone and standard office equipment
Ability to manage multiple tasks in an efficient manner
Ability to deal tactfully with disgruntled people
Skill in operating computers and applicable word processing and statistical applications
Excellent customer service skills
Strong record keeping skills
Strong bookkeeping skills
Strong secretarial skills
Strong organization skills
Strong communication skills
Strong customer service skills
Experience and commitment to working in a racially and culturally diverse teaching and learning community

Nice To Haves

Experience preferably in a school environment

Responsibilities

Provides extensive customer service in person, via email and telephone; answers questions, troubleshoots a range of department related issues
Performs data entry and manipulation for a variety of programs, primarily in SCOIR software
Uploads forms, transcripts and application results into SCOIR
Generates reports
Collects, compiles and performs data entry for annual school profile
Processes grade changes and update grade point average as needed
Assists in the processing of work permits
Assists with education verification of former students
Conducts monthly billing of transcript requests
Assists in organizing, managing and maintaining the cumulative record files
Assists in processing of transcript requests
Enters prior coursework for students transferring into LHS
Assists the counseling department in variety of ways including troubleshooting systems
Participates in special projects
Performs a variety of related duties
Other duties as assigned