2026-27 Assistant to the St Thomas Aquinas Catholic School President
About The Position
The Assistant to the President provides high-level administrative, organizational, and operational support to the St. Thomas Aquinas Catholic School President. The position serves as a trusted partner in advancing the school’s mission, strategic priorities, development initiatives, community relations, and day-to-day executive operations. The Assistant acts as a liaison among school leadership, faculty, staff, parents, alumni, benefactors, parish leadership, diocesan offices, and community stakeholders while maintaining the highest level of professionalism and confidentiality.
Requirements
- Associate's degree or higher; bachelor's degree preferred.
- Three or more years of executive administrative support experience.
- Exceptional organizational, communication, and interpersonal skills.
- Proficiency in Microsoft Office Suite, Google Workspace, and database management systems.
- Ability to handle confidential information with discretion and professionalism.
- Strong project management and multitasking abilities.
Nice To Haves
- Experience in Catholic education, higher education, nonprofit organizations, or diocesan administration.
- Knowledge of fundraising, donor relations, and board governance practices.
- Familiarity with Catholic school organizational structures and diocesan operations.
Responsibilities
- Manage the President's calendar, appointments, meetings, travel, and special events.
- Coordinate and prioritize incoming communications, correspondence, and requests.
- Prepare reports, presentations, agendas, meeting materials, and executive correspondence.
- Maintain confidential files, records, and sensitive information.
- Track action items and follow up on projects and initiatives on behalf of the President.
- Coordinate meetings of the School Advisory Council, School Leadership Team, and committee meetings.
- Prepare agendas, meeting packets, minutes, and supporting documentation.
- Maintain governance records and ensure timely distribution of council materials.
- Assist with board communications and member engagement activities.
- Assist with donor relations, stewardship activities, and fundraising initiatives.
- Coordinate donor meetings, special events, and recognition programs.
- Maintain development records and assist with gift tracking and acknowledgments.
- Support annual campaigns, capital campaigns, and advancement communications.
- Serve as a professional representative of the President's Office.
- Facilitate communication among school leadership, faculty, staff, parents, alumni, and community partners.
- Assist in preparing newsletters, announcements, speeches, and public communications.
- Coordinate VIP visits, community meetings, and special events.
- Assist in monitoring strategic initiatives and institutional goals.
- Conduct research and compile information for executive decision-making.
- Support accreditation, compliance, and reporting processes as assigned.
- Coordinate cross-functional projects involving multiple departments.
- Support and promote the mission, vision, and values of Catholic education.
- Demonstrate conduct consistent with Catholic teachings and the school's faith-based mission.
- Assist with events and activities that foster the spiritual life of the school community.
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
Associate degree
