Assistant to the Office of Instruction and innovation SY26-27

Needham Public Schools•Needham, MA

About The Position

Needham Public Schools is seeking a full-time Assistant to the Office of Instruction and Innovation to support the Assistant Superintendent of Instruction and Innovation and curriculum leaders with the department’s programmatic and financial operations. The role provides administrative support, serves as the primary contact for internal and external department communications, and coordinates meetings, professional development, contracts, vendor payments, curriculum projects, student reports, and district procedures. The Assistant supports budget development and monitoring, procurement and distribution of curriculum materials, special revenue accounts, and coordination with other district departments. The role also maintains curriculum communications and the department website, oversees administrative and instructional data systems, reports on district data and academic outcomes, and supports district-wide instructional initiatives. The successful candidate will be organized, adaptable, collaborative, an excellent communicator, comfortable with technology and data, and committed to creating a welcoming environment and advancing equity. The position requires the ability to operate a computer and basic office equipment, lift and carry light items, and perform primarily sedentary work with occasional walking or standing. Salary ranges from $80,376 to $91,905, determined by experience. The position is classified as exempt.

Requirements

Communicate clearly and professionally in speech and writing.
Have experience in K–12 education or a similar field, ideally supporting school or district leadership.
Be comfortable working with databases and software applications.
Manage multiple responsibilities and adapt to change.
Collaborate with Town and School officials, staff, and community partners.
Maintain and improve organizational systems and identify opportunities for improvement and innovation.
Create a warm and welcoming environment for staff, students, families, and visitors.
Demonstrate a commitment to celebrating diversity and pursuing equity.
Be physically able to operate a computer (macOS) and basic office equipment.
Be able to exert up to five pounds of force occasionally and/or negligible force frequently or constantly, and lift or carry weights of five to ten pounds.
Be able to perform sedentary work involving sitting most of the time, with walking or standing for brief periods.

Nice To Haves

A bachelor’s degree from an accredited college or university is preferred.
Experience supporting school or district leadership.
Familiarity with Google Suite tools, Microsoft Office, FileMaker Pro, PowerSchool, Zoom phone systems, or similar applications.
Willingness to learn technologies that support efficient workflows, including generative AI and Canvas LMS.

Responsibilities

Provide administrative support to the Assistant Superintendent of Instruction and Innovation and curriculum leaders.
Serve as the primary point of contact for internal and external communications related to the department.
Schedule and prepare for committee and department meetings.
Coordinate professional development setup, procedures, conference registrations, contracts, and vendor payments.
Manage district procedures, including preparing contracts and communications for K–12 curriculum projects.
Prepare and translate elementary progress reports and coordinate district mailings of student reports to parents.
Assist with developing and monitoring the program’s operating budget and support special revenue accounts.
Manage procurement and distribution of curriculum materials and coordinate equitable distribution of educational resources across district schools.
Act as a liaison between the Office of Instruction and Innovation and other district departments.
Collaborate with curriculum administrators to update curriculum communications, including summaries, newsletters, brochures, report cards, guidelines, and staff lists.
Develop, publish, and distribute the curriculum calendar, including elementary term dates, testing windows, and parent conference dates.
Oversee administrative and instructional data systems to support accuracy, compliance, and office operations.
Analyze and report district data and academic outcomes related to instructional programs.
Support and coordinate district-wide instructional initiatives and projects using project management and design thinking methodologies.
Maintain the department website and publish timely updates, announcements, and program resources.
Support the K–8 Literacy Coordinator and K–5 Math Coordinator with the Summer Bridge program.
Safeguard confidential staff and student information and information related to contract negotiations.
Perform other duties as assigned.