Assistant to the Executive Vice President of Academic Affairs and Provost HV-NTP-8828

Hudson Valley Community College•City of Troy, NY

7d•$52,000 - $55,000•Onsite

About The Position

Hudson Valley Community College (HVCC) is seeking an experienced, dynamic, capable, creative, and caring individual to join their team as an Assistant to the Executive Vice President of Academic Affairs and Provost. This Non-Teaching Professional staff position is within the Office of Academic Affairs. The Assistant provides high-level administrative and operational support, plays a key role in coordinating day-to-day activities, managing office operations, and assisting with grant development and budget oversight. This role serves as a central resource for communication, scheduling, and project tracking, ensuring efficient administrative processes support strategic and academic initiatives.

Requirements

Bachelor’s degree from an accredited institution.
Five (5) years of administrative experience in an academic or professional office setting.
Experience with budget or grant support responsibilities.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Proficiency with web-based systems for procurement or project tracking.
Strong written and verbal communication skills, with attention to detail and professionalism.
Demonstrated ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
Must be legally authorized to work in the United States without restrictions.
Must be able to pass a background check.

Responsibilities

Serve as the primary administrative support and contact for Academic Affairs.
Manage the Provost’s calendar.
Coordinate internal/external communications for Academic Affairs.
Provide administrative support to grant proposals, compiling background information, formatting documents, and managing submission timelines.
Monitor and reconcile the College’s operating and grant budgets, including department and program-specific accounts.
Initiate and process purchase requisitions, invoices, travel authorizations, and reimbursements; maintain supply inventories.
Maintain records and generate reports for assessment tracking and monitoring, managing deliverables, and preparing reports as needed.
Coordinate logistics for School and outreach events.
Assist with the implementation of special initiatives and industry partnerships.
Participate in college-wide administrative training and professional development.
Performs other duties as assigned.