Assistant to the District Court Administrator

Pierce County•Tacoma, WA

7d•Onsite

About The Position

This position serves in a key leadership support role for Pierce County District Court, responsible for overseeing and coordinating a broad range of administrative, operational, and office management functions that support the daily operations of the Court. The role works closely with the Court Administrator, Judges, and management team to ensure efficient, organized, and responsive administrative services across the organization. Pierce County District Court is dedicated to providing fair, accessible, and effective administration of justice while continuously improving outcomes for justice-involved individuals and the community it serves. The Court values innovation, professionalism, collaboration, and public service, and is committed to maintaining a diverse and inclusive workforce that reflects and supports the community. Pierce County District Court is a court of limited jurisdiction and hears a wide range of cases, including traffic and non-traffic infractions, criminal and criminal-traffic misdemeanors and gross misdemeanors, civil matters for damages up to $100,000, small claims up to $10,000, name changes, antiharassment protection orders, and stalking protection orders.

Requirements

Four years of progressively responsible experience as a legal assistant, legal secretary or related legal staff support function, including one or more years in a supervisory/lead position.
Possession of a valid driver’s license to meet the travel requirements of the position is required prior to appointment.
Applicant will need to authorize and complete a background check.

Nice To Haves

Training by an accredited vocational school, college or university in the field of legal support work is preferred.
Certification by the National Center for State Courts, Institute for Court Management, as a Certified Court Manager preferred.

Responsibilities

Assists the Court Administrator in prioritizing use of time.
Schedules appointments and meetings for the Administrator, including judicial and management meetings and meetings with elected officials and other high level directors.
Coordinates attendance of the Court Administrator, Judges and Management Team for conferences.
Registers court staff for conferences and/or classes.
Prepares judicial and management team meeting agendas, secure meeting facilities.
Reads, analyzes and distributes correspondence addressed to the Court Administrator.
Reads and analyzes for ex parte contact all correspondence addressed to Judges of the Court for appropriate distribution.
Reads and analyzes emails received through the court’s email box and distributes to the appropriate court unit for response.
Responsible for compliance with General Rule 31 and General Rule 31.1 as the designated Court Public Records Officer, ensuring adherence to requirements, providing timely response to public requests, and protecting exempted information prior to release of public records.
Acts as coordinator for facility needs and maintenance requests.
Monitors access to court secured offices and buildings.
Acts as coordinator for telecommunication equipment.
Maintains in-house phone list.
Meets with new employees and provides appropriate guidelines and office policies.
Coordinates telephone and voicemail needs for new employees.
Oversees computer needs for Administration.
Serves as a backup to the technology coordinator.
Attends computer training to maintain and build skills.
Attends court related training to maintain skills in court management.
Assists the management team in developing and implementing administration policies consistent with regulations controlling court activities; develops and prepares training manuals and facilitates training to ensure consistent and proper procedures are followed.
Maintains the office personnel manual and policies and procedures manual and responds to staff inquiries regarding these documents and the administrative Guidelines.
Serves as a point of contact for information regarding administrative and HR functions and processes; and facilitates guidance of court staff with necessary processes.
Explains or interprets complex rules, policies, and operating procedures and may make decisions within established rules and policies.
Serves as a point of contact for court personnel in the absence of management.
Attends grievance hearings with the court administrator and managers.
Works closely with court managers on the drafting of employee disciplinary action letters.