Assistant to the Director (PA II) - Pueblo Regional Center

State of Colorado•Pueblo, CO

1d•Onsite

About The Position

This position provides administrative, logistical, and professional support to the Pueblo Regional Center (PRC) Director. It supports day-to-day operations including communication, scheduling, managing the Director's calendar, preparing meeting agendas and minutes, organizing and tracking routine reports, and monitoring regulatory compliance initiatives. The role also serves as a point of contact for internal and external customers and CDHS staff, and acts as a key coordinator of activities and services at PRC, assessing and resolving issues or directing individuals to the appropriate resources. The position requires independent work due to the Director's travel, necessitating strict prioritization and self-motivation to maintain operations and professionalism while meeting customer needs.

Requirements

Five (5) years of relevant experience in an occupation related to the work assigned to this position.
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years.
Additional appropriate education will substitute for the required experience on a year-to-year basis.
CDHS employees (all Direct contact with vulnerable persons): CBI name check and fingerprint check, ICON Colorado court database, Medicare fraud database, Reference Checks, Professional License verification (licensure requirements), Drug Screen, PREA (Division of Youth Services), Trails check (direct contact with children), CAPS (direct contact with adults – Mental Health Institutes, Regional Centers, Veterans Community Living Centers)
This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position.
Must possess a valid, non-restricted Colorado Driver’s License or an non-restricted U.S. Driver's License for positions within 30 miles of the CO state border.
Out-of-State Driver’s License holders must obtain a valid, non-restricted Colorado Driver’s License within 30 days of employment start date.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose that information on the application, explain why it should not disqualify them, and provide their prior State employee number.

Nice To Haves

Experience operating Google Drive to process Employee & Labor Relations (EL&R) intake forms and administrative leave documentation as directed by Senior-Level Directors.
Experience maintaining tracking systems and handling highly confidential correspondence and records related to progressive discipline and sensitive personnel matters.
Experience creating, revising, and implementing internal procedures to improve workflow, coverage, correspondence, and timeliness.
Ability to successfully multitask across competing high-priority demands.
Experience coordinating comprehensive travel arrangements and completing accurate expense reimbursements in compliance with state of rule.
Good work history.
Relevant years of State service experience with a proven work history of dependability, discretion, and consistent operational performance.

Responsibilities

Be the first contact for the Director's office, triage incoming requests, and determine when to escalate requests to a higher authority.
Manage projects and compile final products for review and approval.
Manage the Director’s calendar.
Maintain travel card files and make appropriate travel arrangements.
Schedule meetings, arrange meeting rooms and necessary materials, take and distribute meeting minutes.
Process EL&R Intake forms and complete administrative leave documents for staff as directed by the Director.
Develop memos, letters, forms, tables, and graphs as needed by the Director.
Manage supervisory files and other confidential files.
Provide technical guidance to internal/external stakeholders and CDHS staff.
Create, revise, and implement internal procedures related to workflow, coverage, correspondence, and timeliness.
Conduct quarterly checks of internal procedures to ensure effective and efficient systems.
Track incoming requests for Director approval, including developing and managing submittal procedures.
Prepare meeting agendas and record meeting minutes for the Leadership Team, Emergency On-Call, Guardian, and PRC All Staff Meetings.
Serve as the agency’s operational liaison with PRC and DRCO utilizing a state vehicle for travel.
Travel between remote work sites to run errands or attend meetings.
Support the department with technical and administrative tasks.

Benefits

PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
State of Colorado Employee BenefitHub Resource Center
Employee Wellness program
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
Public Service Loan Forgiveness Program