Assistant to the Dir of Advancement and DFO

The Northwest School Of The Arts • Seattle, WA

34d • $75,000 - $82,000 • Onsite

About The Position

The Northwest School is an independent day and boarding school. We serve students in grades 6 to 12 on an urban campus in Seattle's Capitol Hill neighborhood. We provide an interdisciplinary liberal arts education that nurtures compassionate, globally aware and environmentally conscious individuals who find joy in learning and are ready to inspire and innovate in our interconnected world. Northwest fosters a warm, inclusive community dedicated to our school values. We believe that a diverse community enriches our institution, making it more creative and dynamic. The Northwest School is committed to building a faculty and student body that reflects the diversity of the broader society. We strongly encourage candidates from underrepresented groups to apply. Position Overview: The Assistant supports the Director of Finance and Operations (DFO) and the Director of Advancement, and the affiliated departments, with high level administrative support. This is a full-time (40 hours per week) position. Approximately 75% of the time will be supporting the DFO, the other 25% will be supporting the Director of Advancement. There will be times throughout the year where this will shift as needed to best support the department.

Requirements

• All candidates must demonstrate a commitment to the school’s mission, values, and philosophy, especially related to diversity, equity, and inclusion; environmental sustainability, and global perspective.
• A commitment to a learning and working culture where all community members feel seen, valued, and heard.
• A Bachelor’s degree is preferred or An Associate degree and 4 years of related experience, or an equivalent combination of education and experience sufficient to perform the essential functions of the job.
• Professional writing proficiency.
• A high degree of proficiency in MS Office products, especially Word, Outlook and Powerpoint is required.
• Experience with Windows operating systems.
• Experience setting up and running Zoom meetings.
• Experience with creating organization systems.
• Database experience.
• Ability to lift to 25 pounds in connection with job duties, such as assisting with setup or moving materials.
• Ability to stand, sit, and move comfortably on campus for extended periods.
• Ability to climb stairs and navigate uneven surfaces as needed between locations within and outside school buildings.
• Willingness to work outdoors in varying weather conditions, including inclement weather.
• Evening and weekend work may be required at times.

Nice To Haves

• Two years of executive support, including complex scheduling and work with board committees and compiling meeting minutes is preferred.

Responsibilities

• Prepare for Board Committee meetings and follow up with agendas, notices, minutes, and resolutions.
• Staff 5 Board of Trustees committees: collaborate with the Executive Assistant to the Head of School to schedule meetings, arrange for rooms, distribute materials, take and distribute minutes.
• Act as an intermediary between the DFO and their direct reports or supervised Teams about ongoing operations.
• Maintain calendar and appointments for the DFO and the Director of Advancement
• Develop and organize email and other communications on behalf of the Director of Advancement and DFO.
• Anticipate, schedule, and plan involvement in events.
• Prepare and track the department office annual budgets, prepare invoices for payment, prepare and submit check requests and credit card reconciliations.
• Create and maintain database and spreadsheet files as requested including tracking participation rates for fundraising campaigns
• Plan meetings and events for the departments overseen by the DFO and the Director of Advancement.
• Conduct routine research; prepare reports and presentation materials for the DFO and Director of Advancement.
• Maintain files and organize information in support of the Director of Advancement’s and DFO’s duties.
• Keep department and division calendars and track major objectives and events
• Assist in event planning activities.
• Coordinate implementation of special projects as assigned.
• Maintain strict confidentiality.
• Support DFO in the management of the school parking program
• Maintain a system for tracking business contracts
• Lead the annual property and liability insurance renewal process
• Serve as the office manager for the Haus West building: order office supplies, maintain kitchen items, organize small events, coordinate submitting work orders and furniture ordering, update signage, etc.
• Other duties as assigned

Benefits

• The Northwest School offers an excellent benefits package which includes medical, dental, long-term disability, and life and accident insurance coverage, fully paid for employee only coverage (vision available as an employee paid option).
• A retirement program matches up to 6% of an employee's salary after one year of service in a 403(b) plan.
• Other benefits of working at The Northwest School are an intentional, mission-focused school culture, generous time off, lunch, access to the on-site fitness facility, an exceptional commitment to professional development, and a unique urban location.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees