Assistant to the Dean of Students

Florida Sheriffs Youth Ranches•Live Oak, FL

1d•Onsite

About The Position

The position of Assistant to Dean of Students provides hallway and classroom coverage, administers limited medication management, acts as first point of contact for Cooke School, and provides secretarial and clerical support to Dean of Students and other staff working within the FSYR Donald Ralph Cooke School.

Requirements

Must have a high school diploma or GED.
Must have the ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedural manuals; routine reports and correspondence; and speak effectively with groups.
Must have the ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions and to deal with problems involving a few concrete variables in standardized situations.
Must have a good working knowledge of standard office procedures.
Must have basic knowledge of computers (Microsoft Office Software preferred) and data entry equipment.
Must have analytical, math, and grammar skills sufficient to meet minimum standards of the Youth Ranches Skills Test.
Must have the ability to organize the workload to be flexible in order to complete priority items as needed.
Have the ability to ensure that all written correspondence is complete and correct, including spelling, punctuation, grammar, etc. and that the meaning or content is clear.
Must have a valid Florida Driver License and be able to maintain a safe driving record consistent with agency policy.

Nice To Haves

Experience working in a clerical, secretarial, or teaching position within a school environment is preferred.

Responsibilities

Prepares correspondence and other material from written draft and prepares for distribution for mailing, including editing for content, grammar, and spelling accuracy.
Prepares and maintains extensive files relating to Cooke School operations, including many confidential files.
Receives incoming telephone calls, including telephone inquiries, as needed.
Prepares minutes of various staff and other meetings as requested.
Responsible for collecting information and submitting incident reports.
Responsible for updating and maintaining appropriate record files, such as student sign in/out logs and medical logs, and record keeping for attendance and calendar updates in my SchoolWorx.
Point of contact for all staff who will need to be absent. Responsible for reporting absent staff to ensuring sub plans are collected and available as needed.
Responsible for giving medical aid as necessary (Tylenol, cough drops, bandages, etc.), notifies appropriate staff, and documents on the medication log.
Responsible for initiating monthly supply and resource requests.
Supervises youth working in the FSYR Donald Ralph Cooke School Work Program as needed.
Responsible for double checking the security of the school throughout the day.
Responsible for making sure all students report to scheduled activities in a timely manner.
Responsible for covering classrooms as needed when Teachers and sub cannot be secured.
Responsible for performing Substitute Teacher duities as necessary.
Responsible for providing supervision in the cafeteria while the students are at lunch.