Assistant to the Chairs

Cornell University•Ithaca, MI

1d•$26 - $31•Onsite

About The Position

This role provides high-level administrative support to the Chairs of both the Department of Classics and the Sage School of Philosophy, working closely with the Administrative Manager and Dean’s office of the College of Arts and Sciences. The position involves managing complex academic processes, facilitating communication, and supporting faculty and staff in research, teaching, and administrative tasks.

Requirements

A resume and cover letter are required for further consideration.
Associate’s degree with 4–6 years of high-level administrative experience, or an equivalent combination of education and experience.
Proficient in Outlook, Microsoft Office Suite, Adobe Acrobat, and video conferencing tools (e.g., Zoom, Teams).
Ability to handle confidential and sensitive information with discretion and integrity.
Strong judgment, creativity, and problem-solving skills.
Ability to communicate tactfully and diplomatically with a wide range of internal and external stakeholders.
Ability to work independently while supporting a team and fostering a respectful work environment.
Proven ability to manage multiple tasks, areas, events, and deadlines simultaneously.
Excellent organizational skills, with the ability to work under pressure, balance conflicting priorities, and make informed decisions.
Strong written, verbal, and interpersonal communication skills.
High attention to detail, including accuracy in spelling, grammar, and proofreading.
Initiative, resourcefulness, and tact in addressing challenges.
Ability to cultivate inclusive and collaborative relationships with students, faculty, staff, and community members.

Nice To Haves

Prior experience working in an academic setting or in executive-level administrative support.
Knowledge and experience with visa processing.
Working knowledge of Microsoft Teams, Academic Jobs Online, Adobe Creative Suite, and Qualtrics.
Familiarity with university systems such as Workday, eSHOP, Tableau Reporting Tool, and Oracle Analytics Server, or the ability to quickly gain fluency with these systems.

Responsibilities

Provide administrative, research, and teaching support to the Chairs of both units.
Track and manage tenure, promotion, and academic review processes.
Manage and monitor all aspects of academic searches, including facilitating visits and serving as lead contact.
Collaborate with HR specialists to draft letters and process employment status changes (hiring, reappointment, sabbatical leaves, retirements, terminations).
Prepare agendas, coordinate votes, and take minutes at faculty meetings.
Arrange meetings for various departmental committees.
Coordinate the faculty and academic annual report process.
Manage complex academic leave records.
Facilitate and process all student hourly and temporary employee hires and terminations.

Benefits

Comprehensive health care options
Generous retirement contributions
Access to wellness programs
Employee discounts with local and national retail brands
Health and personal leave
Three weeks of vacation
13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
Two additional floating holidays
Tuition-free Extramural Study and Employee Degree Program
Tuition aid for external education
Cornell Children's Tuition Assistance Program