Assistant to the Chair - Department of Medicine

Vanderbilt University Medical Center•Nashville, TN

18h•Onsite

About The Position

Provides administrative and business support to the Chairperson or other faculty as requested by the Chairperson independently. The mission of the Department of Medicine at Vanderbilt University Medical Center (VUMC) is to dedicate our talents to advance human health for all. We value being on the forefront of personalized care for all patients, making and implementing impactful scientific discoveries, advancing excellence, and training the next generation of clinicians, scientists and educators.

Requirements

Bachelor's degree
3 years of relevant work experience
Advanced Clerical/Administrative skills including: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
Intermediate Networking skills: Build relationships through industry contacts, professional organizations and individuals.
Intermediate Ad Hoc Reporting skills: The ability to access information from databases and prepare reports.
Novice Human Resources Policies and Procedures knowledge: Knowledge, adherence and application of human resources policies and procedures.
Advanced Customer Service skills: A continuing focus on the needs and requirements of customers, anticipating their needs, remaining sensitive to customers while performing services for them, responsive to customer needs.
Intermediate Purchasing skills: Experienced in authorizing and administering procurement contracts and contract changes within designated commitment authority. Has had a prominent role in procurement, materials management, sourcing and logistics management, and supply chain management that fall within the scope of responsibility. Acts as an authorized agent of the company with responsibility for managing supplier-related activities and authority to commit company resources through contracts and agreements. Keeps current on competitors' buying practices. Conducts studies for new materials and services. Works with Sales and Marketing to translate a sales forecast into a procurement plan.

Nice To Haves

The responsibilities listed are a general overview of the position and additional duties may be assigned.

Responsibilities

Performs key administrative functions that support the Chair's leadership in department's patient care, research and educational activities.
Manages multifaceted department logistics and Chair's calendar for meetings and conferences, including travel and catering.
Works closely with other team members to assure the Chairperson's preparation for meetings, presentations or other engagements.
Compiles and prepares correspondence and other materials for the Chairperson.
Provides administrative support for internal and external committees.
Serves as an ambassador to internal and external constituents.