Assistant to the Chair and Office Manager

The Ohio State University • Columbus, OH

2d • Onsite

About The Position

Serves as primary administrative and programming support to the Chair, faculty, and staff in the Department of Agricultural, Environmental, and Development Economics (AEDE). Provides a coordinated point of contact and support for AEDE faculty and staff. Provides general office coordination and support for AEDE facilities.

Requirements

• High School diploma or GED.
• Expert user of Microsoft 365 Office Suite and Zoom.
• Minimum of 4 years’ relevant experience.
• Excellent oral and written communication skills.
• Ability to work according to CFAES Principles of Community.

Nice To Haves

• Associate's or Bachelor’s degree.
• 6 years of relevant experience preferred.

Responsibilities

• Provides a coordinated point of contact and support for AEDE faculty and staff.
• Coordinates conference room and support room scheduling for AEDE faculty, staff, students, and outside users.
• Coordinates onboarding for AEDE faculty, staff, and student employees, and manages visits by department visitors.
• Provides logistical support for AEDE faculty, staff, and student employment searches and for AEDE events.
• Coordinates AEDE faculty and staff annual reviews and promotion and tenure processes.
• Maintains department policy and procedures documents and other administrative documents; department directory and list-serves; department shared files and drives.
• Manages votes and elections in the department.
• Provides administrative support for the department Chair such as calendaring and meeting arrangements, event invitations/organization/logistics.
• Serves as HR Manager Liaison on behalf of the faculty manager.
• Serves as department Chair contact for college and university leadership and administration.
• Coordinates faculty and staff meetings including taking and distributing minutes.
• Coordinates and tracks department annual reporting and other administrative reports as required.
• Provides general office support and coordination functions for AEDE.
• Manages key and card reader access for AEDE personnel.
• Manages requests for repairs, refurbishment, and other maintenance in facilities controlled by AEDE.
• Recruits, supervises, and manages student employees providing front desk and administrative support.
• Oversees AEDE mail delivery.
• Other duties as assigned in support of AEDE faculty, staff, and students.

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED