Assistant to the Associate Dean of Seaver College

Pepperdine University•Malibu, CA

4d•$28 - $30•Onsite

About The Position

The Assistant to the Associate Dean exists to assist the Seaver College Deans in achieving the goals of the college with an emphasis on initiatives related to student and faculty development and curriculum. As staff develop their foundational knowledge, this role offers a progression into specialized administrative functions. It requires a deeper understanding of academic processes, focused coordination, and specialized domain expertise within the curriculum sphere.

Requirements

Bachelor's degree and 3 years of administrative or office experience.
College or University office experience.
Computer literacy.
Exceptional writing skills.
Ability to maintain confidentiality.
High degree of attention to details.
Ability to work with a variety of people.
Public relations skills.
Ability to function under pressure; Ability to work efficiently.
Aptitude and willingness to learn.
Overall concepts and applications.
Time- and people-management skills.
Proficiency with Microsoft Office; Google Suite, calendars, document creating and sharing; PC or Mac; copier, phone.

Nice To Haves

PeopleSoft student records training.
Knowledge of Pepperdine.
Proficiency with PeopleSoft, Navigate, Interfolio.

Responsibilities

Coordinate the administrative operations of academic committees by scheduling meetings, preparing materials, recording official minutes, maintaining governance records, and ensuring the integrity of committee documentation and archives.
Manage meeting logistics, including room reservations, technology coordination, calendar invitations, and distribution of meeting materials.
Plan faculty-development events.
Administer student academic processes by coordinating, tracking, and processing academic requests, including Change of Final Exam petitions, Directed Studies, Special Topics, and other academic forms.
Coordinate recurring academic administrative functions that require accuracy, confidentiality, and compliance with University policies.
Provide administrative support to Associate Deans through document preparation, report formatting, correspondence, data management, and assigned operational projects.
Oversee academic and personnel operations by managing the WAVES 100 course, supervising student staff, and delivering dedicated administrative assistance to faculty.
Support the daily administrative operations of the Dean's Office by processing vendor requests, purchase requisitions, invoices, office supply orders, and other departmental transactions.
Coordinate logistical planning and administrative support for divisional meetings, faculty programs, seminars, and recurring departmental events.
Provide on-site administrative support for major College events, including Commencement, Baccalaureate, faculty retreats, and other institutional programs.
Facilitate administrative, logistical, and financial operations for the department, which includes coordinating travel and events, maintaining web presence, and executing credit card reallocations and reconciliations on behalf of faculty, Associate Deans, and the Executive Assistant to the Dean.
Serve as a professional point of contact for the Dean's Office by responding to inquiries, providing front-office support, directing visitors, and assisting faculty, staff, students, and external constituents.
Maintain accurate records, safeguard confidential information, and ensure the consistent application of administrative procedures and University policies.
Perform additional administrative responsibilities and special projects as assigned while supporting the mission and strategic objectives of the University.
Perform other duties as assigned.
Uphold University mission through work performed.