Assistant to Senior Executive

Fidelity•Boston, MA

6d•Hybrid

About The Position

The Administrative Assistant provides high-level administrative and operational support to multiple leaders within Fidelity Investments Corporate Audit. This role is critical to enabling executives and teams to operate efficiently in a fast-paced, highly collaborative environment. Administrative Assistants are trusted partners who manage complex logistics, communications, and confidential information while exemplifying Fidelity’s values.

Requirements

2–5 years of administrative or executive assistant experience supporting leaders or senior managers.
Strong proficiency in Microsoft Outlook, Teams, Excel, PowerPoint, and Word.
Excellent organizational, communication, and time-management skills.
Ability to manage multiple priorities in a deadline-driven environment.
Professional presence with a strong attention to detail and follow-through.

Nice To Haves

Experience in a large corporate or financial services organization.
Event coordination or project-based administrative support experience.
Comfort working in a hybrid environment and across multiple time zones.
Creative communication skills for internal announcements or materials.

Responsibilities

Provide administrative support to multiple leaders.
Proactively manage complex calendars, coordinating meetings across time zones and shifting priorities.
Arrange domestic and international travel; prepare and submit accurate and timely expense reports.
Support budgeting activities, invoice processing, vendor coordination, and expense tracking.
Prepare, edit, and maintain PowerPoint presentations, Excel spreadsheets, and Word documents.
Coordinate team meetings, leadership offsites, onboarding activities, and departmental events.
Serve as a liaison across departments and with external partners, ensuring clear communication.
Handle confidential and sensitive information with discretion and sound judgment.
Provide backup coverage for other administrative assistants and assist with ad hoc projects.