Assistant to SBCE Department Head Part-time

Colorado State University • Fort Collins, CO

10d

About The Position

The School of Biomedical and Chemical Engineering (SBCE) seeks an Administrative Assistant to provide administrative and organizational support to the Department Head, faculty, and School operations. The position serves as the primary administrative support resource for the Department Head and assists faculty with needs related to teaching, research, service, and departmental activities. Work includes calendar and meeting coordination, correspondence, document preparation, records management, event and visitor support, faculty administrative assistance, and coordination of departmental activities. The role works with faculty, staff, students, university offices, visitors, and external partners, requiring professionalism, discretion, sound judgment, and confidentiality while managing multiple priorities.

SBCE is part of Colorado State University’s Walter Scott, Jr. College of Engineering. Established in 2025 through the integration of Biomedical Engineering and Chemical & Biological Engineering, the School brings together interdisciplinary education and research across engineering, biology, chemistry, medicine, and related fields. It supports undergraduate and graduate programs, externally funded research, and partnerships with industry, government, and academic institutions. Its areas include biomedical engineering, biotechnology, biomanufacturing, biomaterials, chemical engineering, energy, sustainability, and health-related technologies.

Employment is contingent on successful completion of required background checks and verification of employment eligibility. The employee must be able to perform the essential functions, with or without reasonable accommodation, and comply with CSU policies and applicable requirements. Occasional work outside normal business hours and participation in job-related activities on and off campus may be required. Applicants must be legally authorized to work in the U.S. by the proposed start date. The position has no supervisory duties.

Requirements

• Bachelor’s degree.
• Three years of administrative, clerical, business, or professional support experience.
• Demonstrated experience managing calendars, scheduling meetings, and coordinating activities.
• Strong organizational and time-management skills.
• Strong written and verbal communication skills.
• Demonstrated attention to detail and accuracy.
• Ability to exercise sound judgment and maintain confidentiality.
• Proficiency with Microsoft Office Suite or comparable software.
• Legally authorized to work in the U.S. by the proposed start date.

Nice To Haves

• Previous administrative experience in higher education, government, or a similarly complex organization.
• Experience providing administrative support to organizational leadership and multiple professionals or faculty members.
• Experience preparing correspondence, reports, presentations, agendas, and other professional materials.
• Familiarity with university administrative processes, systems, and organizational structures.
• Ability to anticipate administrative needs, solve problems, and independently coordinate follow-up activities.
• Experience managing requests from multiple stakeholders and effectively prioritizing competing needs and deadlines.

Responsibilities

• Provide direct administrative and organizational support to the Department Head.
• Provide administrative support to SBCE faculty for teaching, research, service, and departmental responsibilities.
• Manage and coordinate the Department Head’s calendar, appointments, meetings, and scheduling priorities.
• Assist faculty with scheduling, meetings, correspondence, document preparation, administrative coordination, and other appropriate support needs.
• Coordinate meetings, including scheduling, agendas, materials, room arrangements, technology needs, and logistics.
• Prepare, edit, format, and distribute correspondence, reports, presentations, agendas, meeting materials, and other documents.
• Assist with departmental seminars, faculty meetings, retreats, special events, visitors, and other departmental activities.
• Serve as an administrative point of contact for faculty, staff, students, university offices, visitors, and external partners.
• Facilitate communication and coordination among the Department Head, faculty, staff, university offices, and external stakeholders.
• Monitor requests, deadlines, action items, and administrative activities, and coordinate appropriate follow-up.
• Maintain organized departmental records, files, documentation, and administrative information.
• Support special projects and departmental initiatives as assigned.
• Exercise discretion and maintain confidentiality when handling personnel, academic, financial, research, strategic, or other sensitive information.
• Identify opportunities to improve administrative workflows and departmental efficiency.
• Perform other administrative duties as assigned in support of the Department Head, faculty, and SBCE.

Benefits

• Colorado State University describes its benefits package as robust and highlights a collaborative atmosphere and a focus on work-life balance. Applicants are directed to separate benefits and perks information and a compensation calculator.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level