Assistant to President of Film & TV

Hello Sunshine•Los Angeles, CA

3d•Hybrid

About The Position

Hello Sunshine is seeking an assistant to the President of Film & TV. We are seeking a self-starter who is well-versed across film and television production and has worked at an agency or large media or entertainment company. Resilience, confidence, adaptability and a growth mindset are crucial characteristics for success in this role. This assistant in the Film & TV division will be on the front lines of development and production at the very highest level. This is an hourly position and pays $23/hr with opportunity for OT. This role has a two-year commitment.

Requirements

BA or BS degree or equivalent
Agency experience (1+ years)
Prior experience in film, television, or books
Extreme attention to detail
Excellent verbal and written communication skills
Ability to adapt to shifting priorities, demands and timelines promptly and efficiently
Proven reliability in handling sensitive material and security concerns under very tight deadlines
Able to learn, understand, and apply new technologies
Access to a car is necessary as we are in the office three days a week, and additional driving outside of the regular commute is required
Candidate must be based in Los Angeles.

Responsibilities

Manage an intricate schedule across prep, production, and post, ensuring timelines are coordinated and priorities are met.
Schedule meetings and support the coordination of project-based work, ensuring alignment across teams and timelines.
Compile meeting preparation for your manager in advance.
Coordinate travel arrangements, ensuring logistics are efficiently planned and communicated.
Manage rolling calls by taking detailed notes, tracking and updating the phone sheet, and relaying all relevant call information to the appropriate executives on the team.
Draft and manage monthly expense reports for your manager.
Stay on top of the inbox by monitoring your manager’s emails throughout the day, flagging time-sensitive messages, and filing emails as needed to maintain awareness and organization.
Organize and prioritize deadlines, follow through on tasks and keep your manager informed on your progress.
Organize gifts for both internal and external partners.
Familiarize yourself with the slate of projects including key auspices and partners.
Relay information between your manager and internal executives so the entire team is aligned.