Assistant to President for Events & Hospitality

Benedictine College•Atchison, KS

8d•Onsite

About The Position

The Assistant to the President for Events & Hospitality plans and executes presidential events and special initiatives that advance the mission and image of Benedictine College. This position is responsible for providing exceptional hospitality to donors, trustees, alumni, dignitaries, and other distinguished guests while ensuring that all presidential events reflect the College's standards of excellence. The assistant works closely with the President and campus partners to oversee event logistics, executive hospitality, donor stewardship activities, and special projects that strengthen relationships with key constituents and enhance the College's reputation.

Requirements

Bachelor’s degree preferred
2–4 years of experience in event planning, hospitality, executive support, advancement, public relations, or a related field required.
Competency in Communication, Oral
Competency in Communication, Written
Competency in Project Management
Competency in Relationship Building
Competency in Autonomy

Responsibilities

Plan, coordinate, and execute presidential events of varying size and complexity, ensuring exceptional guest experiences and flawless execution from concept through post-event evaluation.
Manage all event logistics, including venue selection, room layouts, catering, audiovisual needs, décor, transportation, guest accommodations, registration, and event staffing.
Develop and manage event budgets; obtain competitive bids, negotiate with vendors, review contracts, and ensure events are delivered within approved budgets.
Build and maintain productive relationships with campus departments, vendors, community partners, and external service providers to ensure successful event execution.
Coordinate presidential ceremonies, donor events, Board of Directors meetings, commencement activities, dedications, lectures, and other high-profile institutional events.
Oversee event timelines, plans, and contingency planning to identify and resolve issues before and during events.
Ensure that all presidential events consistently reflect Benedictine College's mission, hospitality, brand standards, and commitment to excellence.
Collaborate closely with the President, Senior Executive Assistant to the President, Events Team, Advancement, Marketing & Communications, Facilities, Dining Services, Campus Ministry, and other campus partners.
Coordinate executive hospitality for presidential guests, visiting dignitaries, trustees, donors, speakers, and other VIP visitors, including lodging, meals, transportation, itineraries, gifts, receiving guests, and personalized guest experiences.
Support donor stewardship efforts by coordinating stewardship events, donor recognition activities, special campus visits, and personalized hospitality experiences that strengthen relationships with benefactors.
Prepare reports, budget summaries, vendor documentation, and other administrative materials related to presidential events and stewardship activities.
Direct special projects and initiatives assigned by the President.
Participate in regular planning meetings and maintain effective communication with the President's Office and institutional stakeholders.