Assistant to Partner & Co-Head of Worldwide Music

United Talent Agency•New York, NY

7d•$23 - $27•Onsite

About The Position

UTA’s Music department is seeking an Assistant for the Partner & Co-Head of Worldwide Music in our New York office. We represent a diverse roster of the world’s premier talents, spanning from emerging acts to superstars. The department operates globally, driving client careers through touring, recording deals, performances, licensing, and brand partnerships. This is a high-volume desk and requires a proactive, highly organized professional who can thrive under tight deadlines in a fast-paced environment. Qualified candidates must possess precise, detail-oriented organizational skills, as well as excellent communication and writing abilities. The ideal candidate is deeply knowledgeable about the music industry.

Requirements

1-2+ years assistant experience, preferably within the music industry.
Ability to thrive in a fast-paced, high-intensity client-focused work environment.
High proficiency with Microsoft Office suite (Excel, Word, PowerPoint)
Deep understanding of UTA's Client Roster.

Nice To Haves

Bachelor’s degree is strongly preferred but not required.
Previous booking experience is preferred, whether in a professional environment or as a college booker for live events.

Responsibilities

Manage phone calls, calendars, and research for meetings; schedule meetings and calls both internally and externally.
Create and maintain spreadsheets and draft communications.
Exhibit strong task management skills, proactively building processes that benefit the business.
Liaise with internal staff at all levels and external clients and partners.
Prepare monthly expense reports for review and submission to accounting for approval.
Assemble and prepare press kits and promotional materials.
Track and review contracts, client calendars, and payments through a series of detailed grids.