Assistant - Talent

DBA Media, LLC • New York, NY

1d

About The Position

Digital Brand Architects (DBA) is looking for a motivated, highly organized, and detail-oriented individual for the Talent Assistant position within the Talent Management team. This role is administrative in nature and provides day-to-day operational, logistical, and organizational support to two Managers on the Talent Management team and their rosters of managed talent.

Requirements

• 1-2 years of administrative assistant experience in a related field (i.e. Talent Management, PR, Marketing)
• Strong written, verbal, and visual presentation communication skills
• Excellent interpersonal skills; ability to interact with all personality types and behaviors; flexibility
• Ability to work efficiently in a fast-paced environment with a high-volume email/workload
• Proactive, organized, and detail-oriented work style
• Ability to work against deadlines
• A passion for social media and an interest in developing talent relationships
• Knowledge of AI platforms, and how to use to create systems and work efficiently
• A working knowledge of Microsoft Office, Box, G Suite, Zoom, Mac, Outlook, Slack, Adobe, and/or other tools and technology

Nice To Haves

• Previous talent agency or related industry experience is preferred but not required
• QuickBase and Salesforce experience is preferred but not required
• Traffic analysis tools experience (ex. CreatorIQ) is preferred but not required

Responsibilities

• Provide administrative support to the Talent Managers and their talent rosters, including calendar coordination, scheduling, call sheets, and meeting notes
• Arrange and coordinate travel for the Talent Managers and/or their talent
• Maintain internal databases, trackers, and filing systems for contracts, campaigns, invoices, and deliverables
• Maintain talent contact information and metrics on one-sheets
• Update decks, presentations, and case studies
• Work closely with other teams and clients on all partnerships to ensure talent campaigns are seamlessly activated
• Work with the finance department to ensure invoices are submitted accurately and on time
• Additional duties, tasks, and responsibilities as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed