Assistant Special Events Coordinator

Navarro College • Corsicana, TX

3d • $37,485 - $37,485 • Onsite

About The Position

The Assistant Special Events Coordinator supports the planning, coordination, and execution of a wide variety of events while assisting the Special Events Coordinator with daily operations. This position requires exceptional organizational skills, strong communication, attention to detail, and the ability to manage multiple projects in a fast-paced environment. The ideal candidate is customer-focused, adaptable, and enjoys building positive relationships within the community.

Requirements

• Excellent organizational and time management skills.
• Strong interpersonal and customer service abilities.
• Ability to communicate clearly, professionally, and respectfully with staff, vendors, elected officials, and the public.
• Ability to manage multiple priorities while meeting deadlines.
• Proficiency with Publisher, Canva, Excel, spreadsheets and common scheduling/calendar software.
• Ability to work independently and collaboratively as part of a team.
• Experience in event planning, hospitality, and marketing.
• Professional, positive, and approachable.
• Highly organized and detail-oriented.
• Strong leadership and problem-solving abilities.
• Flexible and dependable.
• Comfortable working in a fast-paced environment with changing priorities.
• Passion for serving the community and creating exceptional event experiences.
• Ability to stand, walk, bend, and work for extended periods.
• Ability to assist with the setup and breakdown of event equipment, tables, chairs, signage, and decorations.
• Two years' experience in event planning or a related position required.
• Will consider any equivalent combination of education and experience sufficient to successfully perform the duties of the job.

Nice To Haves

• Degree preferred but not required.

Responsibilities

• Assist the Special Events Coordinator with planning, organizing, and executing community events and programs.
• Maintain calendars, schedules, and event timelines to ensure projects stay on track.
• Coordinate meetings, appointments, and event logistics.
• Provide exceptional customer service by responding to inquiries from vendors and community partners in a professional and timely manner.
• Assist with event setup, operation, and breakdown, ensuring all details are completed efficiently.
• Coordinate and manage staffing schedules for events, including volunteers and temporary staff as needed.
• Help oversee multiple event venues and activities simultaneously while maintaining quality and organization.
• Communicate effectively with internal departments, vendors, and community members.
• Prepare event materials, supplies, and equipment and ensure inventory is maintained.
• Oversee our designated social media page.
• Identify and resolve problems quickly while maintaining a positive attitude under pressure.
• Support marketing and promotional efforts for events when needed.
• Perform administrative duties including recordkeeping, filing, purchasing, and correspondence.
• Adaptability with other shared job duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed