Assistant Sourcing Specialist

JLL•Tallahassee, FL

9d•Remote

About The Position

Provide support for a Project & Development Services (PDS)/Construction client and internal stakeholders related to optimization of JLL managed construction sourcing operations and strategic procurement initiatives. Responsible for delivering supplier and operational improvements while supporting the execution of strategic sourcing initiatives. Assist Sourcing Specialist by providing support, instruction and follow-up to project teams on RFP/bid processes, contractor selection, contracting and project procurement procedures. Be proactive and manage internal and external customer expectations. Assist with tracking Sourcing Requests for contract extensions, renewals and new construction projects including general contractors, trade contractors and specialized construction vendors. Act as a liaison between Shared Services, Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with standard or other contract changes and are formally reviewed and approved by legal/risk management. Assist PDS Sourcing team with work priorities, complete deliverables timely and resolve issues with Project Management teams, temporary help and/or project-specific dedicated resources to assure client satisfaction and successful project delivery. Provide analysis and compliance reporting to Sourcing Lead, identifying risks and actions as appropriate compliance gaps between procurement and project management platforms. Assist with Vendor Business Reviews coordination and participation Complete system audits to ensure Sourcing KPI reporting is accurate. Ensures pricing and rates align with construction service agreements and are updated in accordance with contractual increases, change orders and scope modifications. Assist with drafting Letters of Engagement, Change Orders, etc. Own supplier onboarding coordination Maintain supplier profiles and their compliance.

Requirements

2-5 years strategic sourcing experience
Excellent Inter-personal skills
Organization skills
Strong Analytical Ability
Proven ability to work independently while supporting teams in decentralized environment.
Excellent communication skills – oral and written.
Ability to multitask successfully
Practices extreme ownership
Bilingual fluency in English/Spanish
Travel required- estimated 20%
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Bachelor's degree (BA/BS) from four-year college or university preferred.
Project management.
Construction, engineering or project delivery environments

Responsibilities

Provide support for a Project & Development Services (PDS)/Construction client and internal stakeholders related to optimization of JLL managed construction sourcing operations and strategic procurement initiatives.
Deliver supplier and operational improvements while supporting the execution of strategic sourcing initiatives.
Assist Sourcing Specialist by providing support, instruction and follow-up to project teams on RFP/bid processes, contractor selection, contracting and project procurement procedures.
Manage internal and external customer expectations.
Assist with tracking Sourcing Requests for contract extensions, renewals and new construction projects including general contractors, trade contractors and specialized construction vendors.
Act as a liaison between Shared Services, Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with standard or other contract changes and are formally reviewed and approved by legal/risk management.
Assist PDS Sourcing team with work priorities, complete deliverables timely and resolve issues with Project Management teams, temporary help and/or project-specific dedicated resources to assure client satisfaction and successful project delivery.
Provide analysis and compliance reporting to Sourcing Lead, identifying risks and actions as appropriate compliance gaps between procurement and project management platforms.
Assist with Vendor Business Reviews coordination and participation.
Complete system audits to ensure Sourcing KPI reporting is accurate.
Ensure pricing and rates align with construction service agreements and are updated in accordance with contractual increases, change orders and scope modifications.
Assist with drafting Letters of Engagement, Change Orders, etc.
Own supplier onboarding coordination.
Maintain supplier profiles and their compliance.