Assistant, Site Manager

Catholic Charities Archdiocese of Denver • Denver, CO

11h • Onsite

About The Position

An Assistant Site Manager at Catholic Charities is responsible for preparing and maintaining administrative lists, files, and resident files, including emergency contacts and regulatory paperwork. This role involves preparing various reports by updating resident lists, incident logs, emergency alarms, resident emergency files, pet registration, unit inspections, parking lot lists, and tracking statistical data for HMS purposes and HUD requirements. The Assistant Site Manager will also assist with rent collections, data entry into the software system, and distribution of rent receipts under the direction of a supervisor. Additionally, this position assists in maintaining inventories of fixed assets and personal property in the software, supports the Site Manager in marketing, leasing, and property inspections, and helps with move-ins, move-outs, paperwork, and showing vacant units. The role also involves assisting in maintaining property waiting lists and aiding in the annual and interim income recertification and qualification of residents by collecting documentation, analyzing information, inputting data into software, printing documents, and assisting residents with signing by the due date. Depending on the assignment, the Assistant Site Manager may be responsible for specific programs or operational functions.

Requirements

• Knowledge of filing systems, office practices and standard procedures.
• Solid proficiency in Microsoft Word, Excel, Publisher and property management software or ability and willingness to learn on timeline stated above.
• Ability to organize, prioritize, and multi-task.
• Exceptional and clear communication in both oral and written forms and ability to communicate with a diverse population.
• Knowledge of fair housing laws.
• Two years of experience in housing industry essential and appropriate to position.
• Ability to work in a fast paced, general office environment.
• High dependability and work ethic.
• Knowledge of the service population’s cultural and socioeconomic characteristics and the appropriate techniques and practices for the client population.
• Ability to interact effectively as a team member and independently with Agency staff and with a diverse client base.
• High school diploma or general education degree (GED) and minimum of one year general office experience.

Nice To Haves

• Bi-lingual skills in English and Spanish preferred.

Responsibilities

• Prepare and maintain all administrative lists, files, resident files as relates to emergency contacts, regulatory paperwork and required documentation.
• Prepare and maintain regular, special and periodic reports (external to Yardi) by updating resident lists, incident logs, emergency alarms, resident emergency files, pet registration, unit inspections, parking lot lists, and tracking statistical data for HMS purposes and to fulfill HUD requirements.
• Assist with rent collections, entry into software system and distribution of rent receipts at the direction of supervisor.
• Assists in maintaining inventories of fixed assets and personal property in software.
• Assists Site Manager in marketing, leasing and property inspections.
• Assists with move-in and move-outs, paperwork and showing vacant units to interested applicants.
• Assist in accurately maintaining property waiting lists.
• Assist with annual and interim income recertification and qualifications of residents by collecting appropriate documentation, analyzing, explaining and calculating information to and input into software, printing completed documents and assisting residents in signing by due date.
• Depending on assignment, may be responsible for certain programs or functions of the operation.

Benefits

• Extensive Paid Time Off (4 weeks accrual for new employees - increasing based on tenure) promoting work life balance.
• 15 Paid Holidays annually
• 403b Retirement Plan with Agency contribution of 4% & match up to 2% of annual compensation.
• Sabbatical Leave Program: Employees who have completed seven years of continuous full-time service are eligible for a paid sabbatical leave to support rest, renewal, and professional or personal growth. Eligible staff may take 4 weeks of sabbatical leave.
• Choice of 3 PPO Medical Plans (90% of employee's and 75% of dependent’s premiums is paid by Agency), Dental, & Vision starting the 1st day of the month following start date.
• May be eligible for Public Service Loan Forgiveness through Federal Student Loans and many more benefits.
• Part-time employees (20-29 hours per week) also receive paid annual leave, company paid holidays, and 403b retirement plan with agency contribution and match.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees